Tender Title: Supply and Delivery of Toner Cartridges, Ink Cartridges, and Consumables for Printers

Reference Number: GEM/2025/B/5999776

Issuing Authority: Ministry of Labour and Employment

The Ministry of Labour and Employment is inviting bids for the Supply and Delivery of Toner Cartridges, Ink Cartridges, and Consumables for Printers. This tender is focused on the procurement of high-quality printing consumables to ensure that the operational needs of the ministry and associated offices are met effectively. It covers an estimated total quantity of 98 units, which will be utilized across various departments under the ministry’s jurisdiction.

Scope of Work and Objectives

The primary objective of this tender is to source reliable suppliers who can provide various toner cartridges and ink cartridges that meet the specifications outlined in the tender documents. The selected vendor will be responsible for the timely delivery of these products, ensuring the functionality and efficiency of printing operations within the ministry. This includes but is not limited to:

• Ensuring compatibility with existing printers.
• Providing products that adhere to high-quality standards.
• Delivering items within specified timelines.

Eligibility Criteria

To participate in the bidding process, vendors must fulfill the following eligibility criteria:

1. Must be a registered entity in India.
2. Should hold necessary certifications for quality assurance of products.
3. Previous experience in supplying similar products would be an added advantage.
4. Compliance with all mandatory regulations as per government procurement guidelines.

Technical Requirements

Vendors must ensure that the provided toner cartridges and ink cartridges meet specific technical specifications, including:

• Compatibility with various printer models used by the ministry.
• Certifications that indicate compliance with safety and quality standards.
• Detailed product datasheets to be submitted with the bid proposal.

Financial Requirements

Bidders will need to submit financial documents alongside the technical proposal, including:

• Quotation detailing pricing per unit as well as total bid amount.
• Evidence of financial stability such as bank statements or annual turnover reports.
• Compliance with the government’s tax regulations.

Document Submission Details

All bid proposals, including the necessary documentation, must be submitted electronically through the specified procurement platform. Detailed submission guidelines will be provided in the official tender notification. Vendors are encouraged to ensure that all documents are complete to facilitate a smooth evaluation process.

Special Provisions

This tender provides special benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, including:

• Preferential treatment during the evaluation process.
• Potential for simplified documentation requirements.
• Encouragement of local suppliers to promote the ‘Make in India’ initiative.

Evaluation Process

The evaluation will be conducted in two stages—technical and financial. The bidders must achieve a minimum technical score to qualify for the financial evaluation. The criteria for evaluation will focus on:

• Quality and compliance of products.
• Pricing and cost-effectiveness.
• Delivery timelines and overall vendor reliability.

Delivery Locations

The successful bidder will be required to deliver all products to designated locations under the Ministry of Labour and Employment, with specific addresses provided post-award.

Contact Information

For inquiries regarding this tender, vendors may refer to the contact details provided in the official documentation. It is advisable to reach out for any clarifications or further information needed to prepare the bid.

In conclusion, interested vendors are encouraged to prepare their proposals in accordance with the requirements outlined above and submit them by the specified deadlines to ensure their participation in this significant procurement opportunity.