NA Tender by Employees State Insurance Corporation (esic) (GEM/2025/B/6013531)
Monthly Basis Cab & Taxi Hiring Services - Sedan; 1200 km x 208 hours; Local
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Tender Title: Monthly Basis Cab & Taxi Hiring Services - Sedan
Reference Number: GEM/2025/B/6013531
The Ministry of Labour and Employment is seeking proposals for the provision of Monthly Basis Cab & Taxi Hiring Services specifically for Sedan vehicles. This tender addresses the need for reliable transportation services over a defined monthly duration, covering a total of 1200 km and 208 hours per month. The primary objective of this procurement is to facilitate smooth and efficient transit for officials within the ministry, ensuring all transportation requirements are met efficiently and within the stipulated parameters.
Scope of Work and Objectives
The service provider will be responsible for supplying sedan vehicles on a monthly contract basis. The main elements of this service include:
- Driving and maintaining vehicles in good condition.
- Ensuring safety and compliance standards.
- Providing well-trained drivers.
- Adhering to travel schedules as required by the ministry.
Eligibility Criteria
To qualify for bidding, bidders must meet certain eligibility requirements, which include:
- Being a registered entity with valid documentation.
- Previous experience in similar cab and taxi hiring services.
- Compliance with local regulations and standards concerning transport services.
Technical Requirements
Bidders must provide detailed specifications for the sedans offered including but not limited to:
- Vehicle model and age.
- Safety features.
- Insurance documents.
- Maintenance records and schedules.
Financial Requirements
Bidders need to adhere to specific financial obligations, which include:
- Submission of a detailed pricing structure.
- Provision of an Earnest Money Deposit (EMD) as part of the bid submission.
Document Submission Details
Interested bidders must ensure that all relevant documents are submitted in accordance with the specified requirements in the tender. Required documents include:
- Technical proposals.
- Financial proposals.
- Certification of eligibility.
Special Provisions
The tender includes specific considerations for Micro, Small, and Medium Enterprises (MSEs) and start-ups, promoting equal opportunity for participation. Benefits include potential relaxation of certain criteria, thereby fostering inclusivity in public procurement.
Evaluation Process
Proposals will be evaluated based on:
- Compliance with the eligibility and technical requirements.
- Financial viability and competitive pricing.
- Overall service quality and delivery capabilities.
Delivery Locations
Services will be delivered primarily within the local region where the Ministry of Labour and Employment operates. Exact delivery locations will be communicated to the selected contractor during the initial agreement meetings.
Contact Information
For further inquiries about this tender, bidders may refer to the official contact details provided on the Government E-Marketplace platform. Participation in this tender process is encouraged, and all queries related to the tender must be directed through appropriate channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for the tender include being a registered entity with the necessary documentation, along with a proven track record in providing cab and taxi hiring services. Bidders need to demonstrate compliance with local regulations, and it is critical to provide prior experience or references that validate their service capability. Additionally, the tender may favor Micro, Small, and Medium Enterprises (MSEs) by allowing certain flexibility in the compliance norms, but all applicants must meet the essential eligibility requirements articulated.
Bidders must submit several required certificates which generally include:
- Registration certificate of the entity.
- Valid transport licenses for the vehicles offered.
- Insurance documents for the vehicles.
- Certification of compliance with safety standards.
- Any additional certifications relevant to the transportation sector that demonstrate operational capabilities.
To participate in the tender, bidders must complete the registration process via the Government E-Marketplace (GEM). This involves creating an account on the GEM platform, providing necessary entity details, and submitting relevant documents that corroborate the eligibility criteria. The registration process aims to streamline participation and ensure that all bidders meet the foundational requirements set forth by the ministry.
The payment terms for this tender will be specified in the agreement following the selection process. Typically, payment may be made on a monthly basis upon satisfactory service delivery. It is essential for bidders to outline their proposed payment structures in their financial proposals, which should accommodate terms that assure prompt payment after service completion while adhering to the ministry’s requisites.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) which include relaxed eligibility criteria and potential financial incentives that make participation in the tender more accessible. This approach aligns with the government’s initiative to support small businesses, ensuring they have equal opportunities to compete for government contracts. MSEs are encouraged to provide documentation that reflects their status to avail of these benefits while submitting their bids.
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