Tender Title: Customized AMC/CMC for Pre-owned Products - AMC of Leica M205A Stereozoom Microscope

Reference Number: GEM/2025/B/6106747

Issuing Authority: Ministry of Mines

Scope of Work and Objectives

The purpose of this tender is to solicit proposals for the Annual Maintenance Contract (AMC) of the Leica M205A Stereozoom Microscope for a duration of one year. This contract is intended to ensure that the equipment operates efficiently and effectively, minimizing downtime. The scope of work includes routine preventive maintenance, corrective maintenance, and other services necessary to uphold the operational effectiveness of the Leica M205A. Vendors are expected to provide comprehensive support, including scheduled maintenance visits and the provision of spare parts as required.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Must be a registered entity in relevant trade.
• Experience in providing AMC services for optical and microscopy equipment.
• Should have a minimum of [insert specific experience years] in the sector.
• Ability to provide verifiable references from similar contracts.

Technical Requirements

Bidders need to submit detailed technical specifications describing how they will meet the following requirements:

• Specific knowledge of Leica M205A products.
• Understanding of safety regulations and guidelines applicable to laboratory equipment.
• Technical support capabilities including trained personnel for troubleshooting and repair.

Financial Requirements

All participating bidders are required to provide financial documentation including:

• Evidence of financial stability through bank statements.
• Proof of previous contracts that demonstrate capacity to manage the AMC.
• Pricing structure for the AMC proposal, clearly delineating costs associated with both preventive and corrective maintenance.

Document Submission Details

Interested vendors must submit their proposals through the prescribed channel as detailed in the tender documentation. All documents should be formatted according to the guidelines stated. Due diligence in the submission process is crucial, as failure to comply can lead to disqualification.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Specific benefits or concessions may be outlined in the tender guidelines to promote inclusivity and support local businesses.

Evaluation Process

Proposals will be evaluated based on:

• Compliance with the technical specifications.
• Pricing competitiveness.
• Past performance and references from previous clients.
• Methodology of service provision.

The evaluation will be objective and based on quantifiable measures aimed at selecting the bid that offers the best value in line with the required service standards.

Delivery Locations

Services rendered under this contract will be required at designated locations as specified by the ministry. Bidders must be prepared to deploy technicians to various sites as needed to uphold service commitments.

Contact Information

For any correspondence, interested parties may refer to the Ministry of Mines for additional queries or clarifications required regarding the bid process.