Tender Title: All in One PC (V2)
Tender Reference Number: GEM/2025/B/6156111
Issuing Authority: Ministry of Mines

The Ministry of Mines invites sealed bids for the procurement of All in One PC (V2). This tender aims to cater to the increasing technological requirements within the department and improve efficiency with modern computing solutions. The tender is open to all qualified and eligible bidders interested in providing high-quality products in line with the government's objectives for transparency and competitiveness in public procurement.

Scope of Work and Objectives

The scope of work encompasses the supply of All in One PCs as specified in the detailed technical requirements section. The objective of this procurement is to enhance operational capabilities and facilitate various departmental functions that rely heavily on efficient computing solutions. The successful bidder will be responsible for ensuring the timely delivery, installation, and support of these systems to meet the operational needs of the Ministry of Mines.

Eligibility Criteria

To qualify for this tender, bidders must meet several eligibility requirements, including:

• Being a registered entity under the appropriate government requisites.
• Possessing a valid tax registration and clearance certificate.
• Demonstrating experience in supplying similar IT equipment in the last three years.

Technical Requirements

The All in One PCs must meet the following technical specifications:

• Processor: Minimum i5 or equivalent.
• RAM: Minimum of 8GB.
• Hard Disk Drive: At least 1TB.
• Display: Minimum 21 inches Full HD.
• Operating System: Pre-installed Windows 10 or higher.

In addition to the above specifications, bidders are expected to provide details about warranty and after-sales support for the products offered.

Financial Requirements

Bidders should submit a financial proposal outlining the total cost for the supply of All in One PCs. Pricing should be competitive while adhering to the procurement regulations. The financial bid must include applicable taxes, delivery charges, and any other associated costs.

Document Submission Details

All bids must be submitted electronically through the e-procurement portal by the prescribed deadline. Bidders are required to provide:

• Technical proposals, including the compliance matrix against the technical specifications.
• Financial proposals in the specified format.
• Any additional documents supporting the eligibility criteria.

Special Provisions

This tender encourages participation from Micro, Small and Medium Enterprises (MSEs) through the provision of benefits that will level the playing field in the bidding process. Additionally, startups will be considered favorably as part of the government’s initiative to promote innovation and entrepreneurship.

Evaluation Process

Bids will undergo a rigorous evaluation process based on both technical and financial criteria. The primary focus will be on compliance with specifications, cost-effectiveness, and the overall experience of the bidder. The final decision will be made considering the best value for the government while ensuring transparency throughout the tendering process.

Delivery Locations

Successful bidders will be required to deliver the All in One PCs to specified locations as directed by the Ministry of Mines, which may include multiple sites across the jurisdiction.

Contact Information

Bidders requiring further clarification may contact the Ministry of Mines through the official communication channels provided in the tender documents.

In conclusion, this tender for All in One PCs not only aims to modernize the IT infrastructure of the Ministry of Mines but also to promote healthy competition and support local businesses, including startups and MSEs. Bidders are encouraged to review the detailed documentation thoroughly to prepare their submissions accordingly.

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