Tender Title: Customized AMC/CMC for Pre-owned Products - Semi-Automatic Thin Section Machine; BAINCUT- Large GEO
Reference Number: GEM/2025/B/6112258
Issuing Authority: Ministry of Mines

Scope of Work and Objectives

The objective of this tender is to procure a comprehensive Annual Maintenance Contract (AMC) for Semi-Automatic Thin Section Machines, specifically the BAINCUT - Large GEO model. The tender includes customized maintenance and comprehensive service for multiple units of the machine, which is essential for ensuring the longevity and performance reliability of pre-owned products. The services will encompass regular maintenance checks, repair services, and replacement of parts as necessary, enhancing productivity and reducing operation downtime.

Eligibility Criteria

Bidder eligibility requires that vendors be legally registered entities with the capacity to perform maintenance on such technical machinery. Companies must possess relevant industry experience in providing AMC services specifically for geological tools, as well as demonstrate previous successful contracts dealing with similar pre-owned products.

Technical Requirements

Bidders must have the qualified workforce that is adept at operating and maintaining the BAINCUT - Large GEO machines. The technical bid should include details of the team's expertise, prior experience with similar maintenance contracts, and must outline a detailed plan of action that confirms compliance with operational standards.

Financial Requirements

Financial stability is paramount; hence, bidders are required to submit audited financial statements for the last three years. Additionally, a detailed pricing structure for the AMC services, inclusive of labor and parts, must be presented to assess competitiveness. Bidders should ensure that they offer transparent pricing mechanisms to maintain clarity.

Document Submission Details

All proposals must be submitted electronically through the designated procurement portal. Required documentation includes the eligibility proof, technical capability statements, financial statements, and any other certifications related to industry standards. Bidders must ensure to adhere to submission guidelines and format specifications to avoid disqualification.

Special Provisions

Provisions for Micro, Small, and Medium Enterprises (MSEs) are considered within this tender framework. These entities are eligible for benefits including lower financial requirements and guidance throughout the bidding process. Startups are also encouraged to submit bids, benefiting from a streamlined evaluation process.

Evaluation Process

The evaluation process is structured into two primary categories: technical evaluation and financial evaluation. Each bid will undergo rigorous scrutiny based on compliance with eligibility criteria and effectiveness of proposed solutions. Preference will be given to those proposals demonstrating superior value and sustainability practices.

Delivery Locations

The maintenance services will primarily be conducted at the facilities operated by the Ministry of Mines across designated locations. Bidders must be prepared to service these locations promptly and efficiently.

Contact Information

For any inquiries related to this tender, please ensure direct communications through the official procurement portal for response accuracy and compliance.