Tender Title: Supply of Toner Cartridges and Consumables
Tender Reference Number: GEM/2025/B/6093950
Issuing Authority/Department
The tender is issued by the Ministry of Petroleum and Natural Gas, which is responsible for overseeing various sectors within the petroleum and natural gas industry.
Scope of Work and Objectives
The objective of this tender is to procure toner cartridges and ink cartridges as well as consumables required for printers. A total quantity of 51 units is expected to be supplied under this tender. The selected bidder will be responsible for delivering high-quality products that meet the specifications laid out by the Ministry to ensure seamless operations in ongoing projects.
Eligibility Criteria
To qualify for participation, bidders must fulfill the following eligibility criteria:
- Must be a registered entity under relevant state laws.
- Proven experience in supplying toner and ink cartridges.
- Compliance with all necessary regulatory requirements pertaining to the procurement of goods in this category.
- Provision of valid documentation confirming their operational status.
Technical Requirements
Bidders must ensure that the toner cartridges and other products meet the following technical requirements:
- Products must be compatible with major printer brands.
- Must comply with quality standards and specifications outlined in tender documentation.
- Products should be new and unused, compliant with all applicable environmental and safety regulations.
Financial Requirements
Interested bidders must provide details about their financial standing which should include:
- Evidence of previous successful bids or contracts.
- Bank statements from the last three months.
- Any financial guarantees as specified in the tender requirements.
Document Submission Details
Submissions must be made electronically through the designated procurement portal. Required documents include:
- Completed bid forms.
- Evidence of eligibility and compliance.
- Technical and financial proposals. All documents should be submitted in accepted formats as detailed in the tender documentation to avoid disqualification.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups may receive special consideration in the evaluation process, streamlining their participation and encouraging competition. It is advised to highlight any relevant certifications that qualify your entity under these categories.
Evaluation Process
The evaluation of bids will consider several factors, including:
- Compliance with technical specifications.
- Price competitiveness.
- Quality of items proposed.
- Vendor performance history. The Ministry reserves the right to award the tender based on the best overall value.
Delivery Locations
Delivery locations will be specified in the contract awarded. Bidders must ensure they can meet the logistics requirements to facilitate timely delivery upon notification of award.
Contact Information
Should bidders require further information regarding this tender, they are encouraged to consult the designated procurement portal for guidance. All communication should be conducted through officially recognized channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
29 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating past experience in supplying toner and ink cartridges, and compliance with all requisite regulations. Bidders must provide documentation confirming their operational status and also adhere to any local standards set forth in the tender.
Bidders must ensure that all toner cartridges supplied are compatible with major printer brands, adhere to the specified quality standards, and comply with environmental regulations. Additionally, the cartridges must be new and unused, ensuring optimal performance in operational settings.
Bidders are typically required to submit an Earnest Money Deposit (EMD) along with their proposals, which serves as a commitment towards fulfilling the terms of the contract if awarded. The amount required will be outlined in the tender documentation and is intended to discourage frivolous bidding.
Submissions must be made electronically through the appropriate procurement portal. Bidders are advised to ensure their proposals are prepared according to the submission guidelines outlined in the tender, including adhering to accepted document formats to ensure their validity.
Micro, Small, and Medium Enterprises (MSEs) may enjoy several benefits, such as relaxation of eligibility criteria during the selection process and potential for reduced financial guarantees. By demonstrating compliance with relevant certifications, MSEs can enhance their chances of securing contracts in alignment with government policies promoting local procurement and manufacturing efforts.
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