Tender Title: Executive Office Furniture and Cabin Desking System
Tender Reference Number: 175e183cb
Issuing Authority: Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The primary objective of this tender is to procure a comprehensive range of executive office furniture and cabin desking systems. The scope encompasses various furniture categories intended to create well-equipped, efficient, and aesthetically pleasing office spaces. This includes, but is not limited to:
- Executive desking systems
- Executive chairs
- Visitor chairs
- Meeting tables
- Storage cabinets
- Workstations
- Sofas and central tables
- Pedestal lockers and slotted steel racks
A total of 1956 units are targeted for procurement to facilitate the refurbishment or establishment of office environments.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility criteria which include:
- Being a registered legal entity.
- Having relevant experience in supplying office furniture and systems.
- Financial stability to handle the procurement demands.
- Compliance with the applicable local and federal regulations.
Technical Requirements
Bidders must provide detailed technical specifications for each item proposed in their bids. Adherence to industry standards in ergonomic designs, durability, and sustainability is crucial. All proposed designs should ensure compliance with safety and quality benchmarks applicable to furniture procurement.
Financial Requirements
All participating bidders should be in a position to demonstrate financial integrity and project execution capability. This may include:
- Provision of a detailed breakdown of costs.
- Transparency in pricing strategies to avoid any hidden charges.
Document Submission Details
All required documents, including bids, technical specifications, and financial proposals, must be submitted electronically through the prescribed portal. It's essential to adhere to submission guidelines regarding format and completeness to ensure seamless processing of bids.
Special Provisions
This tender promotes inclusivity through special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These entities are particularly encouraged to participate, benefiting from relaxed criteria and potential mentorships aimed at fostering growth.
Evaluation Process
The evaluation process for submissions will be comprehensive, assessing both technical and financial proposals. Bidders will be shortlisted based on their ability to meet the technical specifications and the competitiveness of their financial offers. Criteria include:
- Quality of proposed items
- Cost-effectiveness
- Speed of delivery
- Past performance and references
Delivery Locations
The awarded supplier must ensure timely delivery of all specified items to designated locations as determined by the Ministry of Petroleum and Natural Gas. Details on delivery points will be provided post-award.
Contact Information
While specific contact details are not available for direct inquiries, all interested bidders are encouraged to visit the official government procurement portal for procedural updates and assistance.
By participating in this tender, eligible bidders will contribute to improving office environments and investing in quality furniture solutions that align with modern workplace needs.
Tender BOQ Items
30 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating relevant experience in executive office furniture supply, ensuring financial stability, and fulfilling any regulatory requirements set forth by the Ministry of Petroleum and Natural Gas. Eligible bidders must be able to provide adequate documentation that validates their capabilities and track record in similar projects.
Bidders must submit a range of certificates including:
- Business registration certification
- Tax compliance certificate
- Quality assurance certifications
- Any relevant industry-specific accreditation validating product standards and safety compliance.
Having these certificates facilitates a smoother processing of the bid submission and is essential for proving eligibility.
To participate in the tender process, bidders must complete their registration on the official government procurement portal. Upon registration, they will need to provide all necessary documentation, including company credentials, financial statements, and previous project details to qualify for bidding.
All documents must be submitted in specified formats as advised on the tender notice. Generally accepted formats include PDF, Word documents, and Excel sheets, ensuring that all files are readable and properly formatted to avoid processing delays. It’s crucial for bidders to carefully follow submission guidelines regarding formatting.
An Earnest Money Deposit (EMD) is typically required to demonstrate commitment from bidders. The specific amount will be detailed within the tender documents, alongside information regarding the performance security requirements which may be applicable post-award to ensure fulfillment of contracts. Additionally, bidders should be aware of payment terms outlined in their submissions for transparency in financial engagement.
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