NA Tender by Hindustan Petroleum Corporation Ltd (GEM/2025/B/6176010)
Custom Bid for Services - SCHEDULE - 1 FOR SUPPLY ITEMS,Custom Bid for Services - SCHEDULE - 2 FOR
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Tender Title: Custom Bid for Services - SCHEDULE - 1 FOR SUPPLY ITEMS, SCHEDULE - 2 FOR SUPPLY MANPOWER ITEMS
Reference Number: GEM/2025/B/6176010
Issuing Authority: Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The Ministry of Petroleum and Natural Gas is seeking qualified vendors to submit bids for the supply of various items under Schedule - 1 and the provision of manpower services under Schedule - 2. The overarching objective is to ensure the seamless operation of essential services and adequate supply of necessary materials required for the ministry's operations. This contract aims to foster a reliable partnership with the chosen vendors to optimize the supply chain and resources.
Eligibility Criteria
To qualify for this tender, vendors must meet the following eligibility requirements:
- Be a registered entity with all necessary business licenses and permits to operate within the industry.
- Display a proven track record in providing similar services or supplies, evidenced by previous contracts or purchase orders.
- Financial stability must be demonstrated through audited financial statements for the past two years.
Technical Requirements
Vendors must ensure compliance with all specified technical requirements detailed in the tender documents. This includes adherence to industry standards and specifications relevant to the supplied items and manpower services.
Financial Requirements
Bidders are required to provide a comprehensive financial proposal, including:
- Competitive pricing.
- Detailed breakdown of costs.
- Any applicable taxes or additional charges. Responses must comprehensively outline the fees for both items and services as required in the scope.
Document Submission Details
All bids must be submitted electronically through the designated portal by the specified timeframe. Bidders are responsible for ensuring that all required documentation is complete and accurately presented before submission. The submission should include forms, financial details, and relevant certificates as stipulated.
Special Provisions
The tender includes provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs) and startups to promote inclusivity in the bidding process. Eligible MSEs and startups may receive certain concessions and preferences during the evaluation process as part of the ministry's commitment to fostering entrepreneurship.
Evaluation Process
The evaluation of bids will be conducted on the basis of:
- Compliance with technical specifications.
- Financial viability and cost-effectiveness.
- Past performance and experience in providing similar services. The authority retains the right to contact bidders for clarifications and to validate their qualifications.
Delivery Locations
Successful bidders will be required to deliver items and services to designated locations, which will be specified in further correspondence after the bid selection process.
Contact Information
For queries related to this tender, potential bidders can refer to the official contact channels established by the Ministry of Petroleum and Natural Gas.
This detailed tender description outlines the essential components necessary for prospective bidders to prepare their submissions effectively. All interested parties should carefully review the requirements to ensure compliance and accuracy in their proposals.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating a successful history of similar project execution, and maintaining financial stability as showcased by audited financial statements. Vendors must possess all necessary licenses and certifications specific to their operations in the petroleum and natural gas sector.
To ensure compliance, bidders must submit a range of required certificates, including but not limited to valid registration documents, GST registration, PAN, and any other relevant industry certifications. These documents substantiate the bidder’s capability to fulfill the contract requirements and maintain standards expected by the issuing authority.
The registration process involves creating an account on the tender submission portal, completing all required forms, and uploading necessary documents as specified in the tender guidelines. Vendors must ensure that their application is completed before the submission deadline to participate in this competitive bidding process.
Payment terms typically include Milestone-based payments upon delivery and acceptance of supplies or services. Additionally, a performance security may be required, which acts as a guarantee for the successful execution of the contract. The specifics of the payment terms and security amount will be outlined in the tender documents.
This tender incorporates benefits specifically for Micro, Small, and Medium Enterprises (MSEs), including financial incentives and evaluation score preferences. MSEs are encouraged to participate to contribute to the overarching goals of the ministry while fostering a competitive environment that promotes local businesses and innovations.
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