Tender Title: Pest Control Services at Office and Quarters

Tender Reference Number: GEM/2025/B/6143709

Issuing Authority/Department: Ministry of Petroleum and Natural Gas

Scope of Work and Objectives

The primary objective of this tender is to procure comprehensive pest control services for the office and residential quarters of Hindustan Petroleum Corporation Limited (HPCL) located in Chennai. The awarded service provider will be responsible for the management of various pest issues, including but not limited to, rodent control, snake control, mosquito control, and general pest management within the facility premises. A total of 552 pest control interactions are expected throughout the contract duration, ensuring a pest-free environment for all personnel in the office and living quarters.

Eligibility Criteria

Bidders must meet specific eligibility requirements to participate in this tender. Eligible bidders must be registered entities capable of providing pest control services and must have previous experience in effectively managing similar projects. Additional documentation such as certifications and proof of experience must be included with the tender submission to demonstrate compliance with these stringent eligibility criteria.

Technical Requirements

The prospective contractor must adhere to the following technical requirements during the execution of pest control services:

• Utilization of eco-friendly and non-toxic chemicals approved for pest control.
• Compliance with applicable local health and safety regulations.
• Proper training of personnel executing the pest control protocols.
• Scheduled pest control measures based on a pre-approved pest management plan.

Financial Requirements

Bidders should provide a comprehensive breakdown of the financial proposal, detailing the costs associated with the pest control services. Pricing should reflect a competitive market rate while demonstrating value through the quality of service offered. Bidders are also required to submit an Earnest Money Deposit (EMD) along with their proposals.

Document Submission Details

All tender documents must be submitted electronically through the designated procurement platform. Bidders must ensure that all necessary documents, including technical and financial proposals, are submitted on or before the specified deadline. Late submissions will not be considered.

Special Provisions

There are specific provisions available for Micro, Small, and Medium Enterprises (MSEs) and startups, which include:

• Price preferences to MSEs in the evaluation process.
• Facilities for startups to exhibit their capabilities and attain mentorship from established vendors.

Evaluation Process

The evaluation of bids will follow a two-packet system, where bids will be assessed based on their technical and financial components. Each bid will undergo a thorough review by a designated evaluation committee ensuring compliance with the tender specifications.

Delivery Locations

Services are to be delivered at various locations within Chennai, specifically targeting the office premises and the associated residential quarters of HPCL.

Contact Information

For further inquiries regarding this tender, bidders can reach out to the designated personnel at the Ministry of Petroleum and Natural Gas, who are tasked with overseeing the tender process. Specific contact details can be requested through official communication channels.

This tender offers a significant opportunity for qualified pest control service providers to enhance their portfolio by serving an esteemed organization like HPCL while contributing to a healthier work environment.