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Tender Title: Supply of Add-On Phones/Consoles/Endpoints for PABX System
Tender Reference Number: GEM/2025/B/6098213
Issuing Authority: Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The scope of work for this tender involves the supply of add-on phones, consoles, and endpoints specifically designed for the PABX system. The purpose of this procurement is to enhance the telecommunications infrastructure of the Ministry, ensuring seamless communication and operational efficiency. The objective is to acquire 32 units of high-quality single push-button telephone instruments that can be integrated into the existing PABX framework.
Eligibility Criteria
To qualify for this tender, bidders must meet certain eligibility requirements. This includes being a registered legal entity, holding the necessary business licenses, and possessing relevant experience in supplying similar telecommunication equipment. Furthermore, bidders must demonstrate their capability to meet the quality and technical specifications outlined in the tender documents.
Technical Requirements
Bidders are required to provide technical specifications for the proposed products, including compliance with industry standards. The phones must be compatible with the existing PABX systems and should have features such as durability, ease of use, and quality audio output. Detailed product literature and any necessary certifications should accompany the technical proposal.
Financial Requirements
Bids must include a complete breakdown of costs, including taxes and any additional charges. A valid Earnest Money Deposit (EMD) will be required to ensure serious participation in the tender process. The submitted prices will undergo thorough evaluation for competitiveness and cost-effectiveness, aligning with the Ministry’s budget.
Document Submission Details
All bidding documents must be submitted through the designated online portal, following the submission guidelines. Bidders should ensure that all required documents, including technical proposals and financial bids, are uploaded in the correct format. Incomplete submissions may lead to disqualification.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special incentives may be available to foster greater participation from these entities, as part of the government's initiative to strengthen local businesses and bolster economic growth.
Evaluation Process
The tenders will be evaluated based on a combination of technical and financial criteria. A predetermined evaluation matrix will be used to ensure transparency and fairness in the selection process. Factors such as compliance with specifications, competitive pricing, and vendor reputation will be critical in determining the successful bidder.
Delivery Locations
The successful bidder is expected to deliver the items to the designated locations specified by the Ministry of Petroleum and Natural Gas. Timely delivery is paramount, and any delays may incur penalties as per the contractual obligations.
Contact Information
For further inquiries regarding the tender, bidders can refer to the official contact numbers and emails provided on the tender portal. It is encouraged to seek clarifications early in the tender process to ensure all questions are adequately addressed.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering the required telecommunications equipment and possessing relevant experience in such projects. Interested bidders must hold valid licenses and certifications relevant to the supply of add-on phones, consoles, and endpoints for PABX systems. They must also demonstrate compliance with the technical specifications and financial requirements as outlined in the tender documentation.
The technical specifications for the add-on phones entail that they must be fully compatible with existing PABX systems. Each unit should come equipped with features that ensure durability, high-quality audio performance, and user-friendly operation. Bidders must provide detailed product descriptions, including any applicable industry certifications that verify conformity with quality standards.
The financial bid must include a comprehensive breakdown of all costs associated with the products, including applicable taxes. An Earnest Money Deposit (EMD) must also be included to secure the bid. Bidders should ensure that their prices are competitive but reflective of the quality and specifications required, as this will play a vital role during the evaluation of submissions.
Bids must be submitted electronically through the specified online portal provided by the Ministry of Petroleum and Natural Gas. Documentation should be uploaded in accepted formats, adhering to the guidelines to ensure a complete submission. Any late or incomplete submissions may not be considered, emphasizing the importance of careful preparation.
Yes, the tender process includes special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs). These benefits may include additional points in the evaluation process, easier compliance requirements, and potential financial incentives to encourage participation. This is part of the broader initiative encouraging local businesses that contribute to the economy and local employment.
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