Tender Timeline
Tender Title: Tea and Coffee
Tender Reference Number: GEM/2025/B/6115697
Issuing Authority: Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The Ministry of Petroleum and Natural Gas invites tenders for the supply of tea, coffee, lunches, and evening snacks for various official events. The scope includes providing quality consumables such as LPG Cylinders and meals for holiday and Sunday gatherings. The total quantity required for this tender is 83,300 units, ensuring a sufficient supply for the intended events.
Eligibility Criteria
To be deemed eligible, bidders must be registered entities and comply with the standards set forth by the issuing authority. It is imperative that all bidders demonstrate their ability to meet the requirements for quality, supply quantities, and delivery timelines.
Technical Requirements
Bidders must provide technical details regarding the quality of the items, including but not limited to the origin of the tea and coffee, ingredients for the lunch and snacks, and specifications for LPG cylinders. Suppliers are expected to adhere to high-quality standards to ensure the safety and satisfaction of all attendees.
Financial Requirements
Potential bidders are required to submit comprehensive financial documentation alongside their proposals, showcasing their capacity to meet the supply demands. This should include any relevant certifications and proof of fiscal stability.
Document Submission Details
All proposals must be submitted via the prescribed electronic submission platform, ensuring that all required documents are included. Detailed instructions for document formats and additional requirements will be provided in the tender documents.
Special Provisions
This tender includes special provisions supporting Micro, Small, and Medium Enterprises (MSEs). Eligible bidders from this sector are encouraged to participate as they may receive additional consideration during the evaluation process.
Evaluation Process
The evaluation will be conducted based on predetermined criteria, focusing on quality, compliance with specifications, financial soundness, and bidder reliability. The successful bidder will be selected following a comparative review of all submitted proposals.
Delivery Locations
Suppliers must specify their delivery locations within their proposals, ensuring accessibility to the Ministry's designated sites. The timely delivery of goods is crucial, and guidelines for delivery will be provided upon contract award.
Contact Information
For inquiries regarding this tender, communications must go through the official channels. Effective communication ensures that all queries are addressed thoroughly without misunderstanding.
Bidders are encouraged to remain proactive and maintain open communication with the Ministry throughout the tender process to ensure clarity in expectations and requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity and demonstrating the capability to supply quality consumables as specified in the tender documentation. Bidders must submit evidence of compliance with local regulations and industry standards, ensuring that all supplies meet health and safety criteria.
Bidders must adhere to high quality standards for all items proposed. This includes specifying the origin of the tea, coffee, and other food items, alongside compliance with safety regulations. Documentation supporting these specifications must be included to facilitate an effective evaluation of proposals.
All bidders are typically required to submit an Earnest Money Deposit (EMD) with their proposal. This deposit serves to confirm the bidder’s interest and commitment to the tender process. The specific amount and submission details can be found in the tender documentation.
Submissions must be made electronically through the official procurement platform. Acceptable document formats include PDF and Word. All proposals should adhere to the formatting guidelines stated in the tender to ensure a smooth evaluation process.
Yes, this tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). MSE bidders may receive preferential treatment during the evaluation process to promote inclusivity and support local businesses. Compliance with ‘Make in India’ policies is encouraged as part of the overall tender strategy.
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