Sports Department Uttar Pradesh Tenders (GEM/2025/B/6118348)
Catering service (Duration Based) - veg, Non-Veg; Breakfast, Lunch, Snacks/High Tea, dinner; Regula
Tender Timeline
Tender Title: Catering Services
Reference Number: GEM/2025/B/6118348
Issuing Authority/Department: Sports Department, Uttar Pradesh
The Catering Services tender aims to procure comprehensive catering solutions for the Sports Department of Uttar Pradesh, covering a variety of meal options including vegetarian, non-vegetarian, breakfast, lunch, snacks/high tea, and dinner. This procurement will ensure that quality meal services are provided during various sports events organized by the department.
Scope of Work and Objectives
The chosen contractor will be responsible for providing catering services for a total of 40 events. These services should meet the diverse dietary requirements of attendees, supporting both vegetarian and non-vegetarian preferences. The primary objectives of this tender include:
- Ensuring timely and quality meal service at all specified events.
- Maintaining a high standard of hygiene and food safety.
- Offering flexible meal options tailored to different types of dietary needs.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Valid registration as a catering service provider.
- Demonstrable experience in delivering similar services for sporting events or large gatherings.
- Compliance with local food safety regulations.
Technical Requirements
Bidders need to adhere to specific technical specifications, including:
- Provision of a well-trained staff equipped to handle catering logistics.
- All food items must be prepared using fresh and quality ingredients, in compliance with health and safety standards.
- The ability to accommodate special dietary requirements, such as gluten-free, vegan options, etc.
Financial Requirements
Bidders are expected to submit a detailed financial proposal that includes:
- Cost per meal for different meal options.
- Breakdown of costs associated with setup, service, and cleanup.
- Clear terms concerning the payment schedule, including any necessary deposits or performance securities.
Document Submission Details
Interested parties should submit their tenders electronically via the provided platform. The submission must include all necessary documentation as per the tender specifications to validate eligibility and compliance.
Special Provisions
Preference will be given to bidders classified as Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may enjoy enhanced consideration during the evaluation process, reflecting the government's commitment to fostering local businesses.
Evaluation Process
The evaluation of submitted tenders will be based on predefined criteria which include:
- Quality and variety of proposed meal services.
- Cost-effectiveness of the tender.
- Experience and reputation of the bidder in providing catering services.
Delivery Locations
Services are to be provided at various sports venues across Uttar Pradesh. Bidders must ensure they can meet logistical requirements for timely delivery and setup of catered meals.
Contact Information
For additional clarification, interested bidders should reach out through the official communication channels specified in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing catering services, with verifiable experience in similar domains. Bidders must adhere to local health and safety regulations to ensure compliance.
Bidders must provide documents demonstrating compliance with local food safety norms. This includes certification of hygiene practices and any relevant catering licenses. It’s crucial to include all relevant certificates to validate fitness for providing catering services.
Registration is typically done electronically on the designated tender platform. Potential bidders should follow the guidelines on the platform, ensuring they complete all required fields and upload necessary documentation. Complete registration is essential to be eligible for the catering services bid.
Bidders are generally required to submit documents in commonly used formats such as PDF, DOC, or XLS. It is advised to adhere strictly to the submission guidelines stipulated in the tender document to avoid disqualification.
Payment terms will be detailed in the tender documents, usually requiring an initial deposit followed by payments upon successful delivery of services. A performance security may also be required to ensure compliance with tender obligations. Bidders should refer to the specific terms provided to understand the financial commitments involved.
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