Tender Title: Customized AMC/CMC for Pre-owned Products - CAMC for 60KVA UPS; Hitachi; Comprehensive Maintenance

Issuing Authority:

Ministry of Petroleum and Natural Gas

Scope of Work and Objectives:

This tender invites proposals for the Comprehensive Annual Maintenance Contract (CAMC) for 60KVA UPS systems from Hitachi, as well as maintenance contracts for 15 KVA UPS and 25 KVA UPS systems from Vertiv. The objective is to ensure the continuous operational efficiency and reliability of the UPS units by ensuring timely and effective maintenance services. The winning contractor will be responsible for executing preventive and corrective maintenance, along with any necessary repair work, to uphold system performance and longevity.

Eligibility Criteria:

To participate in this tender, bidders must be registered entities with a proven track record in similar projects. Interested parties should demonstrate technical capability and experience by providing documentation of previous work in maintenance contracts of a comparable nature and complexity. Additionally, compliance with relevant regulatory standards in servicing electrical equipment is mandatory.

Technical Requirements:

Bidders are required to offer comprehensive plans for routine inspections, preventive maintenance, and emergency repairs. Each bid should delineate the technical specifications of the maintenance services proposed, including compliance with manufacturer recommendations. Key technical deliverables must include, but are not limited to, detailed scheduled maintenance activities and documentation on parts replacement strategies.

Financial Requirements:

Proposals must include a detailed financial plan, highlighting the overall pricing structure for the maintenance services provided, including any fixed or variable costs associated with service execution. Evidence of financial solvency and the ability to perform the contract without delay will also be evaluated.

Document Submission Details:

All submissions must be submitted electronically through the designated platform in PDF format only. Bidders are encouraged to review the technical requirements before submission to ensure that all components of their proposals meet the specifications outlined in the tender documentation.

Special Provisions:

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides benefits to startups to foster inclusivity within the selection process. Bids from these entities will be given preferential consideration to promote local entrepreneurship and innovation.

Evaluation Process:

All submitted proposals will undergo a comprehensive evaluation based on both financial and technical capabilities. Factors such as adherence to the technical specifications, pricing structure, and bidder's past performance will be critical in the final selection of the successful contractor.

Delivery Locations:

Services under this contract will be rendered at various facilities operated by the Ministry of Petroleum and Natural Gas, requiring bidders to have localized operational support to ensure timely service delivery.

Contact Information:

For further inquiries regarding the tender, interested parties are encouraged to consult the appropriate channels within the Ministry of Petroleum and Natural Gas.