Tender Title: Control Unit Hardware & Remote Support
Tender Reference Number: GEM/2025/B/6157345
Issuing Authority/Department: Ministry of Petroleum and Natural Gas
The Control Unit Hardware and Remote Support tender invites suppliers to submit bids for the procurement of 28 units of control unit hardware, inclusive of remote support services and man-day visits. The primary objective of this tender is to enhance operational efficiency by deploying advanced control unit systems that cater to the refined needs of the Ministry of Petroleum and Natural Gas. The services sought aim to ensure reliability in routine operations and effective troubleshooting when technical issues arise.
Scope of Work and Objectives
The selected vendor(s) will be responsible for the supply, installation, and maintenance of control unit hardware systems. Key objectives include:
- Delivering 28 units of high-quality control unit hardware.
- Providing remote support services to assist in troubleshooting and system optimization.
- Conducting man-day visits for on-site support to ensure smooth and effective operations.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility criteria including:
- Registration as a legal entity.
- Proven experience in supplying control unit hardware and related services.
- Compliance with all applicable laws and regulations.
Technical Requirements
Bidders should provide detailed specifications regarding the control unit hardware, which must include:
- Compatibility with existing infrastructure.
- Proven reliability and performance metrics.
- Compliance with industry standards for safety and quality.
Financial Requirements
Bidders must demonstrate their financial stability and capability to undertake the project by providing:
- Recent financial statements.
- Information on available credit or financing arrangements.
Document Submission Details
All documents in support of the bid must be submitted electronically through the GEM portal before the specified deadline. Submissions must include:
- Technical and financial proposals.
- Relevant certifications and registration documents.
- Compliance declarations.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides benefits such as reduced qualifying requirements and extended timeframes. Startups are also welcomed, aligning with government initiatives to promote innovation and local production.
Evaluation Process
The evaluation of bids will be based on predetermined criteria which include:
- Technical feasibility and robustness of offered solutions.
- Financial viability and cost-effectiveness.
- Adherence to submission guidelines.
- Overall capability and experience of the bidder.
Delivery Locations
The awarded contracts will require delivery to specified locations as indicated in the tender documentation, ensuring that all hardware components are delivered on time and in full compliance with the agreed specifications.
Contact Information
For further inquiries regarding the tender, suppliers are encouraged to refer to the GEM portal for updated contact details and instructions. It is essential to ensure that all communications are conducted through official channels to maintain transparency and compliance with all regulations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, demonstrating prior experience in supplying control unit hardware, and compliance with national regulations. Additionally, bidders must possess the necessary technical capabilities to provide remote support and man-day visits as outlined in the tender. It is imperative that all documentation submitted reflects adherence to these criteria to ensure successful qualification for the tender.
Bidders are required to meet specific technical specifications that ensure compatibility with existing systems and necessary performance metrics. These specifications should cover the functionality of the control unit hardware, integration capabilities with current setups, and adherence to safety and quality standards established within the industry. Supporting documentation demonstrating compliance with these specifications is crucial for the evaluation process.
The submission process entails submitting detailed proposals through the GEM portal, including both technical and financial bids. Bidders must ensure they meet all specified submission methods and adhere to provided formats. Documentation must be complete and include compliance declarations, relevant certifications, and any additional materials specified in the tender. It’s essential to review all requirements carefully to avoid disqualification.
Bidders should be prepared to discuss payment terms that will be clearly stipulated in the final agreement post-award. Typically, payment is linked to milestones achieved during the delivery stages and contingencies for satisfactory performance. Bidders may need to provide performance security or guarantee to facilitate advance payment arrangements, reflecting a commitment to fulfilling the contract requirements.
The tender provides several benefits for Micro, Small, and Medium Enterprises (MSEs), including: reduced documentation for qualification, simplified evaluation processes, and possibly exclusive access to certain components of the offer. MSEs are encouraged to leverage these provisions to enhance their competition in the bidding process. Additionally, there may be incentives focused on supporting local enterprises to promote a broader economic impact in alignment with governmental objectives.
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