NA Tender by Hindustan Petroleum Corporation Ltd (GEM/2025/B/6150662)
Item No 10,Item No 20,Item No 30,Item No 40,Item No 50,Item No 60,Item No 70,Item No 80,Item No 90,
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Tender Title: Procurement of HT Exchanger TBS for TA 26 at VR
Reference Number: GEM/2025/B/6150662
Issuing Authority
The tender is issued by the Ministry of Petroleum and Natural Gas, representing a significant opportunity for suppliers in the petroleum and natural gas sector to contribute to crucial operational requirements.
Scope of Work and Objectives
The scope of this tender encompasses the procurement of High-Temperature (HT) Exchanger TBS specifically designed for TA 26 at VR. The objective is to ensure efficient thermal exchange operations, enhance sustainability, and comply with safety regulations within the operational framework of the designated site. The successful bidder will be responsible for supplying various components detailed in the bundled item listing, including but not limited to Items No 10 through 220.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity with a valid registration certificate.
- Must possess relevant experience in the supply of engineering materials and components related to the petroleum industry.
- Compliance with any additional conditions specified in the tender documents.
Technical Requirements
Bidders must ensure that all offered products meet specified technical standards, which include:
- Compliance with industry-standard specifications for quality and safety.
- Ability to provide documentation certifying product performance and durability.
- Adherence to defined environmental compliance measures.
- Provision of detailed technical specifications and datasheets for each category of item.
Financial Requirements
Participants should demonstrate financial stability by providing:
- Audited financial statements for the past three years.
- Evidence of the ability to fulfill financial obligations related to the procurement.
- Submission of an Earnest Money Deposit (EMD) as specified in the tender guidelines.
Document Submission Details
All bidders must adhere to specific documentation submission guidelines:
- Documents must be submitted electronically in the prescribed format.
- A checklist of required documents should accompany the submission, ensuring compliance with eligibility and technical requirements.
- Ensure that all submissions are received by the official closing date outlined in the documents.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and promotes startup benefits. Eligible MSEs may receive preferences in the evaluation process, which can enhance their competitive stance in the tendering.
Evaluation Process
The evaluation process will follow a structured methodology, focusing on:
- Compliance with technical specifications.
- Financial viability based on submitted financial documents and EMD.
- A comprehensive assessment of quality, safety, and sustainability practices. The lowest price that meets all technical and financial requirements will be awarded the contract.
Delivery Locations
All procured goods are to be delivered to the designated facilities as indicated in the tender documents.
Contact Information
While specific contact details are not disclosed in this tender information, bidders are encouraged to consult official ministry communication channels for any inquiries or clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid registration certificate, demonstrating relevant experience in supplying engineering materials, specifically within the petroleum sector, and compliance with all conditions set out in the tender documents.
The EMD requirement necessitates that bidders submit a specified amount, as indicated in the tender documents, to ensure serious bids and to secure commitment to the procurement process. Failure to submit the EMD may lead to disqualification from consideration.
Bidders must submit all documents in the prescribed electronic format as outlined in the tender guidelines. It’s essential for all submissions to be complete, including a checklist to ensure compliance with eligibility and technical requirements.
The evaluation process will be comprehensive, focusing on compliance with technical specifications, financial capability based on prior financial statements, and the submission of the Earnest Money Deposit. Offers will be ranked based on technical responsiveness and cost-effectiveness.
Yes, the tender encourages participation from MSEs, offering additional evaluation benefits to enhance their competitive edge. MSEs are also encouraged to ensure compliance with ‘Make in India’ policies, emphasizing local content in their submissions.
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