Tender Title and Reference Number
Custom Bid for Services - Hiring of Catering and Housekeeping services for renovated office canteen
Tender Timeline
Tender Title and Reference Number
Tender Title: Custom Bid for Services - Hiring of Catering and Housekeeping Services
Reference Number: 28e6266d9
Issuing Authority
This tender is issued by the Ministry of Petroleum and Natural Gas.
Scope of Work and Objectives
The objective of this tender is to solicit bids for catering and housekeeping services for a renovated office canteen. The scope of work includes providing nutritious meals, snacks, and beverages, as well as maintaining cleanliness and hygiene within the canteen area on a daily basis. The service provider will be responsible for managing the overall functionality of the office canteen, aiming to enhance the dining experience of employees over a contract period of three years.
Eligibility Criteria
To be eligible to participate in this tender, bidders must meet specific criteria. These include being a registered entity in the appropriate trade and possessing relevant experience in catering and housekeeping services. Compliance with local regulations and standards is essential. Bidders should also demonstrate their financial stability and capability to execute the contract successfully.
Technical Requirements
Bidders must provide details about their technical capabilities, which should include expertise in catering services, experience in managing large dining facilities, and facility for providing housekeeping services. Additionally, the candidates must adhere to health and safety standards while utilizing equipment and materials compliant with industry regulations.
Financial Requirements
Bidders are required to submit a financial proposal outlining their pricing for the services to be provided, ensuring transparency in all financial dealings. This includes a breakdown of costs associated with meals, staff remuneration, and supplies necessary for the operation of the canteen.
Document Submission Details
All required documents must be submitted in an organized manner, with a clear outline of the eligibility evidence, technical proposal, and financial bid. It is imperative to follow the specified format and ensure that all documents are complete to avoid disqualification.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSE) and Startups by providing specific benefits and considerations, aimed at promoting local entrepreneurship and enhancing the economy.
Evaluation Process
The evaluation process will involve a thorough review of all submitted bids, focusing on the technical capability, financial compliance, and the overall value offered. The selection committee will assess bids based on established criteria, including past performance and feedback from previous contracts.
Delivery Locations
Services will be required at a designated renovated office canteen location determined by the Ministry of Petroleum and Natural Gas. Contractors will be expected to carry out on-site operations at this location throughout the contract period.
Contact Information
For any inquiries and additional information, interested bidders may refer to official communications directed to the Ministry of Petroleum and Natural Gas, as no specific contact details are provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
14 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, having relevant experience in providing catering and housekeeping services, and maintaining compliance with local laws and regulations. Bidders must demonstrate capacity and stability to fulfill contract obligations, ensuring they meet all outlined criteria effectively.
Bidders must obtain and submit relevant certificates including a valid business registration certificate, tax compliance documents, and health and safety certifications relevant to catering and housekeeping operations. It’s important for the bidders to ensure that all certificates are current and clearly demonstrate compliance with quality standards.
To participate in the tender, bidders should first acquire a registration on the appropriate platform designated for tender submissions. This typically includes filling out necessary forms, submitting required documentation, and ensuring that their company profile is up-to-date and compliant with registration requirements in the sector.
Accepted document formats typically include PDF, DOC, XLS, or any specific formats highlighted in the tender documentation. Bidders must ensure that all documents are clearly legible, accurate, and properly formatted to adhere to submission guidelines.
Payment terms usually outline specific conditions under which payments will be made, typically including an upfront payment, milestone payments, or monthly billing related to delivered services. A performance security guarantee is often required, which serves as a financial assurance against contract execution, usually ranging from 5% to 10% of the total bid amount, ensuring enforceability throughout the contract period.
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