NA Tender by Hindustan Petroleum Corporation Ltd (GEM/2025/B/6146154)
ANALOG PHONE
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Tender Title: Procurement of Analog Phones
Tender Reference Number: GEM/2025/B/6146154
Issuing Authority: Ministry of Petroleum and Natural Gas
The Ministry of Petroleum and Natural Gas invites bids for the procurement of analog phones under the tender reference GEM/2025/B/6146154. This tender aims to source high-quality analog phone systems that fulfill the operational needs of various departmental units within the ministry.
Scope of Work and Objectives
The scope includes the supply, installation, and maintenance of a total of five analog phone systems. The primary objectives are to enhance communication efficiency and ensure seamless connectivity across different offices. The selected supplier will be required to provide continued support and servicing, ensuring all systems function optimally.
Eligibility Criteria
To qualify for this tender, bidders must demonstrate their capability and credentials, including:
- Registration as a recognized legal entity.
- Relevant experience in supplying and maintaining telecommunications equipment.
- Strong financial standing and resources to support the delivery of the contract.
Technical Requirements
Bidders must comply with the following technical specifications:
- All offered analog phones must meet national quality standards for telecommunications.
- Equipment must be new, unused, and come with a warranty period of at least one year.
- The supplier shall ensure compatibility with existing infrastructure.
Financial Requirements
Bidders are required to submit a bank guarantee or an Earnest Money Deposit (EMD) to ensure commitment to the bid. The financial proposal should outline the total cost including unit prices for the phones and any associated installation and maintenance fees.
Document Submission Details
All documents must be submitted electronically through the designated e-tendering portal by the specified deadline. Bidders should ensure that all required documentation is filled accurately to facilitate smooth processing and evaluations.
Special Provisions for MSEs and Startups
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Provisions include:
- Relaxed eligibility criteria for MSEs.
- Incentives for local startups in compliance with governmental procurement policies.
Evaluation Process
Bids will be evaluated based on:
- Compliance with technical specifications.
- Financial viability and cost efficiency.
- Quality of past performance in similar contracts.
The evaluation will be carried out in a transparent manner, ensuring that all bidders are treated fairly and equitably.
Delivery Locations
The successful bidders are expected to deliver the analog phones to various locations under the Ministry of Petroleum and Natural Gas jurisdiction as specified during procurement.
Contact Information
For any inquiries regarding the tender specifications or processes, please consult the tender documentation available on the e-tendering portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with relevant credentials. Bidders must demonstrate their experience in supplying telecommunications equipment and showcase their financial stability. Compliance with any specified technical standards is also essential to qualify for submission.
Bidders must provide relevant certifications related to quality standards for telecommunications equipment, registration documents, and any additional accreditation that verifies their capability to fulfill the requirements of the tender.
To participate in this tender, potential bidders must go through a registration process on the designated e-tendering portal. This includes creating an account, filling out required forms, and submitting necessary documents as per the guidelines specified in the tender documentation.
Accepted document formats for submission include PDF and Word documents. All submitted documents must be clear, legible, and properly formatted to ensure compliance with the evaluation criteria mentioned in the tender details.
A performance security deposit is mandatory to ensure the successful completion of the contract. The amount required will be specified later, typically calculated as a percentage of the total contract value, remaining valid for the duration of the guarantee period.
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