NA Tender by Hindustan Petroleum Corporation Ltd (GEM/2025/B/6173254)

Tender Title: Monthly Basis Cab & Taxi Hiring Services
Reference Number: GEM/2025/B/6173254
Issuing Authority/Department: Ministry of Petroleum and Natural Gas

Scope of Work and Objectives

The primary objective of this tender is to procure monthly basis cab and taxi hiring services for government use. It includes hiring both sedan and premium SUV vehicles for local and outstation purposes. The service provider is expected to ensure reliable transportation for official duties, providing access to comfortable and well-maintained vehicles that meet the clients' expectations.

Eligibility Criteria

Eligible bidders must be legally registered entities with a valid capacity to offer transportation services. They should demonstrate past experience in providing similar services to government or corporate clients. The evaluation of eligibility will require documentation proving operational capacity, including vehicle ownership or lease agreements, necessary permits, and a well-defined business model.

Technical Requirements

Bidders must provide vehicles that comply with safety and emissions regulations. The following technical specifications are required:

• Sedan vehicles: Capable of covering 2500 km x 320 hours on a monthly basis for local transport.
• Premium SUVs: Designed to handle outstation travel with specifications including a distance of up to 250 kms over a maximum of 14 hours. All vehicles must be equipped with GPS devices for tracking and include a qualified driver with appropriate licenses.

Financial Requirements

Bidders must demonstrate financial stability, which may include but is not limited to:

• A detailed financial statement from the past year
• Bank guarantees or proof of insurance coverage
• A declaration of the pricing structure that aligns with the tender requirements without hidden costs Additionally, bidders are required to furnish an Earnest Money Deposit (EMD) to ensure that they commit to the procurement process.

Document Submission Details

Bidders must submit all required documentation electronically as specified in the tender guidelines. The submission must include:

• Company registration documents
• List of vehicles available for service
• Proof of insurance and necessary permits
• Financial statements
• Technical specifications of the vehicles offered All documents should be submitted in a PDF format or as explicitly listed in the tender guidelines to ensure compliance.

Special Provisions

The government encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, offering flexibility in terms of financial requirements and submission processes. These entities may be eligible for various incentives and support under government's policies aimed at fostering entrepreneurship.

Evaluation Process

The evaluation of bids will be based on predefined criteria that encompass technical viability, financial proposals, and past performance track records. The final selection will prioritize both quality and cost-effectiveness. All bids will be reviewed by a panel to ensure transparency and adherence to procurement rules.

Delivery Locations

Services will be required across various locations as specified by user departments within the Ministry of Petroleum and Natural Gas. The selected service provider must be capable of operating in multiple geographical areas with efficiency and punctuality.

Contact Information

For further assistance or queries regarding this tender, please contact the Ministry of Petroleum and Natural Gas’s procurement department. Specific details may be included in the tender document for direct communication.