NA Tender by Hindustan Petroleum Corporation Ltd (GEM/2025/B/6171757)

Tender Title: Mechanical Spares
Reference Number: GEM/2025/B/6171757
Issuing Authority/Department: Ministry of Petroleum and Natural Gas

The tender for Mechanical Spares presents an opportunity for suppliers to participate in a procurement process aimed at acquiring a variety of mechanical components essential for operations. The tender covers a wide range of items, including multiple types of sprockets, bearing units, shafts, and conveyor systems, totaling an impressive quantity of 40,773 units. This initiative aligns with the Ministry's objective to streamline and enhance operational efficiency through the acquisition of high-quality mechanical spare parts.

Scope of Work and Objectives

The scope of this tender involves supplying the following categories of mechanical spares:

• 14 Teeth Sprockets with various bore sizes (e.g., 65mm, 60mm)
• Plummer Bearings (complete units and separate housing)
• Tailend Shafts of various dimensions
• Conveyor Chains and associated components
• SKF Bearings of different types and sizes
• Other mechanical components as detailed in the tender documentation.

The primary objective is to ensure that these components meet the quality and performance standards required for effective machinery operation within the ministry's projects.

Eligibility Criteria

To be eligible for this tender, suppliers must meet the following criteria:

• Be a legally registered entity capable of supplying mechanical components.
• Demonstrate previous experience in supplying similar mechanical parts.
• Have the ability to meet technical specifications as outlined in tender documentation.

Technical Requirements

Suppliers must adhere to the rigorous technical standards specified in the tender. This includes compliance with quality standards relevant to the mechanical components being supplied. Each product must be ISO certified and demonstrate appropriate performance in operation.

Financial Requirements

Bid proposals need to include a detailed financial breakdown, including:

• Unit prices for each category of mechanical component.
• Total pricing for the entire quantity bid.
• Acceptable payment terms clearly stated in the proposals.

Document Submission Details

All participating suppliers are required to submit their bids electronically through the designated procurement portal. The documents required may include:

• Details of previous similar contracts.
• Certifications relevant to the mechanical components.
• Financial declarations including EMD submissions.

Special Provisions

Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) during the evaluation process. MSEs are encouraged to apply, as there may be benefits outlined in the tender documentation aimed at promoting participation from smaller enterprises.

Evaluation Process

The evaluation of bids will be based on criteria that encompass pricing, compliance with technical specifications, and supplier capability. All bids will undergo a thorough review to ascertain that they meet the necessary requirements and standards before being shortlisted.

Delivery Locations

The mechanical spares will be required at specified locations as directed by the Ministry during the contract execution phase. Potential bidders should prepare for logistical considerations according to these delivery requirements.

Contact Information

For further queries regarding the Mechanical Spares tender or to seek clarification on any points, suppliers are encouraged to reach out through the official communication channels specified in the tender documents. This is to ensure that all interested parties receive accurate and timely information to facilitate the submission of bids.