Supply of High-End Laptops - GEM/2025/B/6211361
High End Laptop - Notebook
Tender Timeline
Tender Title: Supply of High-End Laptops - 1606005ae
Issuing Authority: Ministry of Ports, Shipping and Waterways
The supply of high-end laptops tender aims to procure a total of 62 units of high-performance notebooks that meet specific required standards. The primary objective is to enhance operational efficiency through modern computing solutions within various departments under the Ministry of Ports, Shipping and Waterways. The selected vendor will be responsible for delivering laptops that align with the technical and performance benchmarks set forth in the tender documentation.
Scope of Work and Objectives
The selected contractor will provide high-end laptops that serve the diverse needs of government employees across different agencies. These laptops should provide robust computing power, storage capacity, and efficient processing capabilities to facilitate seamless workflow and improve productivity. The contractor is also expected to adhere to quality assurance protocols and maintenance expectations as defined in the technical specifications.
Eligibility Criteria
To qualify for this tender, bidders must satisfy the following eligibility criteria:
- Registration as a legal entity in compliance with local procurement laws.
- Proven experience in supplying high-quality electronic goods, specifically laptops, to government or private entities.
- Ability to adhere to the stipulated delivery timelines and conditions.
- Compliance with any stipulated quality and safety standards.
Technical Requirements
Bidders are required to ensure that the laptops meet or exceed the following technical requirements:
- Processor: Minimum Intel i5 10th Generation or equivalent.
- Memory: At least 16GB RAM with expandable options.
- Storage: Minimum 512GB SSD.
- Operating System: Pre-installed genuine Windows 10 Pro.
- Additional peripherals as specified in the tender documentation.
Financial Requirements
Bidders must demonstrate financial stability by submitting their last two annual financial statements along with details of their creditworthiness. Furthermore, proposals shall include a comprehensive cost breakdown that aligns with the tender specifications.
Document Submission Details
Bidders are required to submit all necessary documentation, including technical proposals, financial bids, and any supporting credentials, electronically. Details regarding submission formats will be specified in the tender document, and all submissions must meet the criteria outlined for reliability and compliance.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by offering supportive measures such as bid price preferences and possible financial assistance programs. Startups are also encouraged to bid, under specific considerations which may include flexibility in certain documentation requirements.
Evaluation Process
The evaluation of bids will follow a comprehensive assessment framework, focusing on technical compliance, financial feasibility, and overall value proposition. Each proposal will be scored based on a standardized set of criteria to ensure a transparent selection process.
Delivery Locations
The delivery of the laptops must be completed at designated government facilities as specified in the contract post-award. The successful bidder must adhere to the delivery schedule provided during the bidding process.
Contact Information
Specific contact details for inquiries regarding this tender will be available to registered bidders through the official procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity compliant with local laws, demonstrating prior experience in supplying high-quality laptops, the capability to meet specified delivery timelines, and adherence to all required quality and safety standards as outlined in the tender documentation.
Bidders must provide necessary certificates including proof of registration, company incorporation documents, compliance certificates with ISO standards (if applicable), and certifications for quality assurance that demonstrate the credibility of electronic products being offered.
To participate in the tender process, potential bidders should register through the official procurement portal provided by the Ministry. Detailed instructions on the registration process, including necessary documentation and submission criteria, will be available to guide all interested parties.
The payment terms will typically reflect a percentage upfront upon signing of the contract, with subsequent payments released contingent upon successful delivery and acceptance of the laptops as per predefined milestones. Clear criteria for payment will be provided within the tender documentation to ensure transparency.
Micro, Small, and Medium Enterprises (MSEs) benefit from provisions designed to facilitate their participation, including bid price advantages, potential assistance with performance security, and flexibility in documentation. Additionally, MSEs are encouraged to engage in government contracts to promote inclusive growth and innovation in procurement processes.
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