NA Tender by Directorate General Of Shipping Mumbai (GEM/2025/B/6163179)
Custom Bid for Services - Laptop On rental hiring service
Tender Timeline
Tender Title: Custom Bid for Services - Laptop On Rental Hiring Service
Reference Number: GEM/2025/B/6163179
Issuing Authority: Ministry of Ports, Shipping and Waterways
The Ministry of Ports, Shipping and Waterways is inviting bids for the Laptop On Rental Hiring Service under the custom bid category. This tender provides an opportunity for qualified entities to supply laptops on a rental basis to enhance operational efficiency within the ministry's various projects.
Scope of Work and Objectives
The objective of this tender is to hire laptops for short-term use by the ministry's staff during specific projects. The scope includes:
- Supplying laptops with specified technical specifications.
- Ensuring timely delivery and pickup of the rental units.
- Providing necessary maintenance and support throughout the rental term.
Eligibility Criteria
To qualify for the tender, bidders must:
- Be a legally registered entity with the appropriate business licenses.
- Have prior experience in supplying technology equipment on rental contracts.
- Demonstrate the ability to meet the technical requirements specified in the tender documents.
Technical Requirements
Bidders must ensure that the laptops provided meet the following specifications:
- Minimum processor requirements, RAM, and storage details as outlined in the tender documents.
- Operating system specifications and software requirements necessary for operational tasks.
- Maintenance standards, including response times for repairs and service requests.
Financial Requirements
Bidders must provide proof of financial capability to undertake the rental service. This includes:
- Disclosure of past contract values.
- Bank statements or financial certifications to ensure stability.
- Any upfront payment terms associated with the rental service.
Document Submission Details
All submissions must be made electronically through the designated portal. Required documents include:
- Registration certificates and proof of eligibility.
- Technical proposals detailing compliance with specifications.
- Financial proposals including pricing breakdowns.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate, as there are benefits aimed at enhancing their involvement in government contracts. Startups with valid certifications may also apply under special conditions.
Evaluation Process
The evaluation of bids will be based on a combination of technical compliance and financial offer. A structured scoring system will be employed to assess proposals in line with the ministry’s requirements.
Delivery Locations
Bidders must be prepared to deliver laptops to various locations as determined by the ministry, ensuring effective logistics management.
Contact Information
While specific contact details for inquiries are not provided in this tender, it is advisable for interested bidders to monitor the official ministry portal for any updates or changes regarding the tender process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with necessary documentation, prior experience in providing technology on rental, and the ability to meet technical specifications. Bidders must demonstrate compliance with applicable laws and possess relevant licenses to operate.
The laptops provided must meet defined technical specifications, including minimum processor capabilities, RAM, and storage capacity. Also, any software and operating system requirements set forth in the tender documents must be adhered to. Proper documentation evidencing this compliance should be included in bids.
Bids must be submitted electronically through the official bidding portal. It is crucial to ensure compliance with submission formats and include all required documentation, such as technical and financial proposals, to avoid disqualification. Bidders are encouraged to verify accepted formats prior to submission.
Micro, Small, and Medium Enterprises (MSEs) may enjoy specialized provisions that facilitate their participation in government contracts. These could include relaxed conditions, preferential pricing policies, or assistance in navigating the bidding process, thus promoting a more inclusive bidding environment.
Bidders are expected to furnish performance security as per the tender requirements, ensuring compliance with all terms and conditions outlined in the contract. This often includes guarantees of delivery timelines and service standards, ensuring that bidders are capable of fulfilling their commitments effectively.
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