NA Tender by Kolkata Port Trust (GEM/2025/B/6144399)
Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2)
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Tender Title: Entry and Mid Level Desktop Computer, Line Interactive UPS with AVR (V2)
Tender Reference Number: GEM/2025/B/6144399
Issuing Authority: Ministry of Ports, Shipping and Waterways
The Entry and Mid Level Desktop Computer, Line Interactive UPS with AVR (V2) tender is initiated by the Ministry of Ports, Shipping and Waterways to procure a total of 776 units of high-quality desktop computers and line interactive UPS systems with automatic voltage regulation (AVR). The objective of this tender is to enhance the operational efficiency and technological infrastructure of governmental offices.
Scope of Work and Objectives
The primary scope involves the supply, delivery, and installation of entry and mid-level desktop computers and line interactive UPS systems with AVR. The objective is to provide the government agencies with robust computing solutions that support daily operations, ensuring reliability and efficiency in the performance of tasks.
Eligibility Criteria
Eligible bidders must be registered entities that comply with local regulations. They must demonstrate their capacity to deliver the specified equipment, having experience in similar procurements. It is mandatory for bidders to provide proof of past projects relevant to desktop computing and UPS supplies. Additionally, compliance with local content requirements will be a prerequisite for qualification.
Technical Requirements
Bidders must meet specific technical specifications for both products. Desktop computers should have minimum requirements like multi-core processors, adequate RAM (a minimum of 8GB), and essential connectivity features. The UPS systems should feature AVR technology, ensuring stable voltage output, and must support the required wattage for the connected devices.
Financial Requirements
Bidders must provide a comprehensive cost breakdown in their proposals, including the pricing per unit and total costs for the entire quantity required. All financial documents must demonstrate the capability of the bidder to fulfill the contract amount and adhere to the payment terms laid out by the Ministry.
Document Submission Details
Bidders are required to submit their proposals electronically via the designated e-tendering portal. All documents must be in PDF format, ensuring easy readability and replicability. Submission of incorrect formats or failure to meet the submission guidelines may result in disqualification.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing potential advantages in the evaluation process. Interiorization of government initiatives related to Make in India will also be considered favorably.
Evaluation Process
An established evaluation committee will assess the proposals based on various criteria including technical compliance, pricing, delivery timelines, and after-sales support. The process also includes a checklist for compliance with quality standards and technical certifications.
Delivery Locations
Delivery will primarily be directed to specified government offices under the Ministry’s jurisdiction across various locations. Bidders must include a detailed delivery schedule within their proposals.
Contact Information
Further inquiries can be directed to the Ministry of Ports, Shipping and Waterways through the contact information provided on the e-tendering interface.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with relevant documentation. Bidders should have previous experience in supplying desktop computers and UPS systems. Additionally, compliance with local regulations and quality standards is mandatory.
Bidders must ensure that desktop computers meet specifications like multi-core processors, a minimum of 8GB RAM, and required connectivity options. The UPS systems should utilize AVR technology and must be capable of handling the wattage needed for the connected devices efficiently.
While specific details on the Earnest Money Deposit (EMD) were not provided, it is essential that participating bidders check the tender guidelines for the exact amount required. This deposit is typically a percentage of the bid amount and will be refunded post-evaluation.
Proposals must be submitted electronically through the designated e-tendering portal. All documentation should be submitted in PDF format. Submissions in any other format may be deemed invalid.
MSEs may receive special provisions in the evaluation process, including simplified requirements and potential preferences in pricing and evaluation criteria. Adherence to local content and compliance with Make in India policies can also enhance the chances of selection.
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