NA Tender by Kolkata Port Trust (GEM/2025/B/6073125)
New Insulating Oils (V2) Conforming to IS 335
Tender Timeline
Tender Title: New Insulating Oils (V2) Conforming to IS 335
Reference Number: GEM/2025/B/6073125
Issuing Authority/Department: Ministry of Ports, Shipping and Waterways
Overview
The New Insulating Oils (V2) tender primarily aims to procure high-quality insulating oils that meet the specifications outlined in IS 335. The tender will facilitate the supply of 19,110 liters of insulating oils, which are crucial in various applications including electrical insulation and cooling in transformers. The successful bidder will be expected to deliver products that adhere precisely to the required standards, ensuring safety and efficiency in operation.
Scope of Work and Objectives
The primary objective is to engage a reliable supplier that can consistently deliver certified insulating oils in compliance with IS 335. The scope encompasses:
- Supply of insulating oils in specified quantities and quality.
- Adherence to the technical specifications set forth in the tender documentation.
- Timely delivery to designated locations as specified by the Ministry.
Eligibility Criteria
To qualify for this tender, bidders must demonstrate:
- Registration as a legal business entity.
- Compliance with all applicable local laws and regulations.
- Proven experience in the supply of insulating oil products.
- Ability to meet the technical requirements stated in the tender.
Technical Requirements
Bidders are required to provide detailed specifications of the insulating oils, including:
- Compliance documentation with IS 335 standards.
- Product quality certifications and test results.
- Compatibility with existing systems where applicable.
Financial Requirements
Bidders will need to submit financial statements establishing their capacity to fulfill the contract and adhere to the purchase order terms. This includes:
- Recent bank statements.
- Credit lines and financial solvency.
- Pricing details per liter of insulating oil supplied.
Document Submission Details
Submissions must include all requisite documentation and must be presented in a single packet:
- Bidder’s registration and compliance documents.
- Technical specifications and quality certifications.
- Financial statements.
- Any additional information that supports the bid.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing preferential treatment in evaluation to promote local sourcing and entrepreneurship. Compliance with the 'Make in India' initiative is strongly encouraged.
Evaluation Process
The evaluation will consider both technical specifications and financial proposals. The selection will prioritize:
- Quality and adherence to standards.
- Cost-effectiveness.
- Delivery timelines.
Delivery Locations
The successful bidder will be responsible for delivering the insulating oils to specified sites within the operational jurisdiction of the Ministry of Ports, Shipping and Waterways.
Contact Information
For further inquiries regarding submission and technical specifications, potential bidders are encouraged to reach out to the Ministry of Ports, Shipping and Waterways. Detailed contact information may be provided upon request during the bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of fulfilling the technical specifications outlined in the tender document. Participants must comply with local laws and demonstrate previous experience in supplying similar products. Submission of relevant certifications is required to verify eligibility.
Bidders must provide compliance certificates demonstrating adherence to IS 335 for insulating oils. Additionally, quality certifications and testing results confirming product standards must be included in the submission. These documents are essential to ensure the bidding firm meets the quality expectations stipulated in the tender.
The registration process involves submitting documents that establish the bidder’s existence as a legal entity. Interested parties must ensure they register with the appropriate local authorities and be prepared to provide registration details alongside compliance and performance records during the bid submission.
The Earnest Money Deposit (EMD) is typically required to secure the bid submission and demonstrate financial commitment. Detailed instructions regarding the EMD amount and submission methods will be outlined in the tender documents. It is crucial for bidders to comply with this requirement to participate in the tender.
MSEs are given special provisions that may include relaxation of certain qualifying criteria and preferential evaluation in the bidding process. This initiative aligns with government policies to promote local entrepreneurs and enhance competitiveness in the procurement process, directly benefiting the local economy.
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