Tender Title: Modular Table / Meeting Table / Centre Table (V2)

Reference Number: GEM/2025/B/6140087

The Ministry of Ports, Shipping and Waterways is inviting bids for the supply of Modular Tables, Meeting Tables, and Centre Tables under the tender reference number GEM/2025/B/6140087. This tender is a significant opportunity for suppliers in the furniture industry to cater to governmental requirements with their innovative and functional product offerings.

Scope of Work and Objectives

The primary goal of this tender is to procure Modular Tables suitable for various meeting and conference settings. Suppliers are expected to provide high-quality tables that meet the specified design and ergonomic standards. These tables should cater to different configurations and sizes while ensuring durability and aesthetic appeal.

Eligibility Criteria

To be eligible to participate in this tender, bidders must meet several key requirements:

• The bidder must be a registered entity in accordance with local regulations.
• Previous experience in supplying similar furniture items to government or large-scale projects is preferred.
• The bidder must demonstrate financial stability and possess all necessary certifications relevant to the furniture manufacturing industry.

Technical Requirements

Bidders must ensure that the proposed tables meet the following technical specifications:

• Tables must be made from high-quality materials that are durable and easy to maintain.
• The designs should allow for customization in dimensions, colors, and finishes to accommodate various needs.
• Compliance with industry quality standards, including safety and manufacturing regulations, is mandatory.

Financial Requirements

Bidders should be prepared to provide a detailed financial proposal, which should include:

• Cost breakdown for the quantities specified within the tender.
• Any applicable taxes and additional costs related to delivery and assembly.
• Bids should reflect competitive pricing to ensure value for the Ministry while maintaining quality.

Document Submission Details

Bidders must submit all required documents electronically, following the guidelines provided in the tender documentation. The submission package should include:

• A completed bid form and financial proposal.
• Technical specifications and quality assurance documents.
• Proof of eligibility and previous experience certificates.

Special Provisions

The tender includes special provisions that may benefit Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders belonging to these categories are encouraged to apply and will receive consideration based on specific quotas as outlined in the procurement policies.

Evaluation Process

The evaluation of submitted bids will involve careful assessment against the defined criteria to ensure compliance with the tender requirements. Factors considered will include:

• Technical specifications and quality standards.
• Price competitiveness.
• Past performance and reliability of the bidder.

Delivery Locations

Suppliers will be required to deliver tables to specified locations as outlined in the tender documentation. All deliveries must be completed within the stipulated time frame, ensuring efficient procurement processes for the Ministry.

Contact Information

For any clarifications or inquiries related to this tender, interested bidders may contact the Ministry of Ports, Shipping and Waterways through the official communication channels provided in the tender documentation.

This tender offers a unique opportunity to enhance the quality of meeting spaces within governmental institutions while encouraging participation from diverse suppliers. Interested parties are urged to prepare comprehensive bids that adhere to the specifications outlined above to maximize their chances of success.