NA Tender by Seamens Provident Fund Organisation (GEM/2025/B/6119140)
Split Air Conditioner Including Green AC, Wall Mount Type (V2)
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Tender Title: Split Air Conditioner Including Green AC, Wall Mount Type (V2)
Reference Number: GEM/2025/B/6119140
Issuing Authority: Ministry of Ports, Shipping and Waterways
Scope of Work and Objectives
The primary scope of work for this tender is to procure Split Air Conditioners, specifically including Green AC technology that supports energy efficiency. The units should be wall-mounted and designed for optimal cooling performance in various environments. The objective of this tender is to enhance the air quality and temperature control in designated facilities under the Ministry of Ports, Shipping and Waterways.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities compliant with relevant trade regulations. Bidders are required to demonstrate financial capability and technical expertise in the supply and installation of air conditioning systems. Specific qualifications include a valid GST registration, PAN, and experience in similar past projects.
Technical Requirements
The technical requirements for the air conditioners include:
- Energy-efficient Green AC technology.
- Capacities suitable for different room sizes.
- Compliance with IS standards for safety and quality.
- Warranty provisions for parts and service.
- Installation services must be included in the bid.
The suppliers must ensure that the units meet established performance metrics and energy consumption standards.
Financial Requirements
Bidders must provide a financial proposal detailing the pricing structure, inclusive of all applicable taxes and fees. A breakdown of costs related to the air conditioning units and their installation services is mandatory.
Document Submission Details
All bids must be submitted through the designated online portal before the deadline specified in the tender. Bidders should attach all required documentation, including:
- Eligibility documents
- Technical specifications
- Financial bid
- Any supporting certificates, if applicable
Special Provisions
This tender includes provisions aimed at promoting Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders qualifying under these categories may be eligible for certain benefits, such as price preference or exemptions in security deposits.
Evaluation Process
The evaluation of bids will be based on comprehensive criteria, primarily focusing on technical capability and financial viability. The authority will assess compliance with the technical specifications provided. A two-stage evaluation may be employed: first, the technical proposal will be evaluated, followed by the financial bid.
Delivery Locations
The delivery of the air conditioning units will be performed at designated government facilities outlined in the tender documents. Successful bidders will be responsible for the timely delivery and installation of units at stated locations.
Contact Information
For any queries related to this tender, stakeholders may reach out through the provided contact avenues in the official tender documentation.
This tender is an important opportunity for suppliers in the HVAC industry to contribute towards improving energy efficiency and air quality within governmental facilities. Interested bidders are encouraged to prepare and submit their bids in accordance with the instructions listed above.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid documentation such as GST registration and PAN. Bidders must demonstrate technical capability and previous experience in supplying and installing air conditioning systems in compliance with relevant trade regulations. Additionally, financial stability and the ability to comply with the technical specifications laid out in the tender are critical.
The technical specifications for the air conditioners involve requirements such as energy-efficient Green AC technology, compliance with industry safety standards, and performance metrics that meet or exceed prescribed IS standards. Bidders should ensure that their proposed units integrate advanced features conducive to optimizing energy use and air quality.
The payment terms are structured to ensure compliance with contractual obligations. Typically, payments may be made upon successful delivery and installation of the air conditioning units. Bidders should outline their payment proposal, considering factors like installation services and warranty commitments in their financial bid.
The evaluation and selection process will be conducted in two stages. Initially, technical proposals will be assessed for compliance with requirements. Following this, the financial proposals will be evaluated. Bidders must meet defined standards to progress to the financial assessment. A focus will be placed on ensuring that all bids adhere to quality and pricing guidelines.
The tender provides benefits to Micro, Small, and Medium Enterprises (MSEs), which may include a price preference during the evaluation process. MSEs may also be exempted from certain fees or requirements typically levied on larger firms. These provisions are designed to encourage participation from smaller enterprises and promote equitable opportunities within government procurement.
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