Tender Title: Supply of Ceiling Fan
Reference Number: GEM/2025/B/6106017
Issuing Authority: Ministry of Ports, Shipping and Waterways
The Ministry of Ports, Shipping and Waterways invites proposals from qualified bidders for the supply of ceiling fans. This tender aims to procure a total of 50 ceiling fans, categorized into five types. Bidders are encouraged to submit their bids in line with the outlined specifications and requirements.
Scope of Work and Objectives
The primary objective of this tender is to ensure the provision of high-quality ceiling fans that meet durability and efficiency standards. The selected bidders must demonstrate their capability to meet these requirements through verified performance records, ensuring timely delivery and compliance with the set specifications.
Eligibility Criteria
To participate in this tender, bidders must fulfill specific eligibility requirements, including being a registered business entity, possessing valid business licenses, and demonstrating prior experience in supplying similar products. This is aimed at ensuring that only capable suppliers participate in the bidding process.
Technical Requirements
Bidders must adhere to detailed technical specifications for each ceiling fan model, ensuring compliance with quality standards set forth by relevant authorities. The fans should be energy-efficient, quiet in operation, and made from durable materials. Detailed specifications will be provided in the bidding documents.
Financial Requirements
All participating bidders are required to submit a financial proposal. This should include a breakdown of costs for each ceiling fan model as well as various charges, including taxes and any other statutory payments. Bidder’s pricing should be competitive yet feasible, reflecting a balance between quality and cost.
Document Submission Details
Bidders must prepare and submit their bids, including compliance documents, technical specifications, and financial proposals, by the specified submission method. All documents must be submitted in digital format as outlined in the submission guidelines to ensure a smooth and efficient review process.
Special Provisions
Provisions are made for Micro, Small, and Medium Enterprises (MSEs) to encourage participation and promote local businesses. These benefits may include relaxed eligibility criteria and additional scoring during the evaluation process.
Evaluation Process
Bids will be evaluated based on a variety of criteria including price, compliance with technical specifications, and the overall capability of the supplier. The evaluation process aims to identify suppliers who can offer the best value for the supply of ceiling fans while adhering to quality standards.
Delivery Locations
Selected suppliers will be responsible for delivering the ceiling fans to designated locations as specified in the tender documents. Bidders must account for transportation logistics and delivery timelines in their proposals.
Contact Information
For further inquiries and clarification regarding this tender, participants may contact the designated department at the Ministry of Ports, Shipping and Waterways. Contact details for the office can be found in the official tender document.
This tender represents a significant opportunity for qualified suppliers to engage with a key government ministry while enhancing service delivery through quality products.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity with valid business licenses, demonstrating relevant experience in supplying ceiling fans, and meeting compliance with local regulations. Interested bidders should ensure they possess all required documentation to validate their eligibility before submitting proposals.
Bidders must provide documentation stating that the ceiling fans meet necessary quality standards and safety regulations. This includes compliance certificates from recognized authorities, energy efficiency ratings, and other relevant certifications that ensure the products are suitable for government use.
The registration process involves submitting the required documents to register as a supplier on the appropriate government platform. This typically includes filling out forms, showing proof of business registration, and ensuring that all certifications are up-to-date and compliant with the relevant specifications indicated in the tender details.
Bidders must submit all required documents in a specified digital format, typically including PDF or Word documents. Submission methods should conform to the guidelines outlined in the tender document, ensuring compatibility for ease of processing and review by the evaluation committee.
The payment terms for this tender will be specified in the awarded contract, outlining conditions for earnest money deposit (EMD) and performance security requirements. Suppliers should anticipate a phased payment structure, typically contingent on the successful delivery and acceptance of the ceiling fans as per the contract obligations. Price evaluation considerations will be factored into this arrangement to ensure fairness and transparency.
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