NA Tender by Ntpc Limited (GEM/2025/B/6148521)
Custom Bid for Services - 200140399 Long term Contract for Maintenance PM, BD and OH of Mechanical
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Tender Title: Long Term Contract for Maintenance PM, BD and OH of Mechanical Equipments
Reference Number: GEM/2025/B/6148521
Issuing Authority: Ministry of Power
The Long Term Contract for Maintenance of Mechanical Equipments concerns services linked to the operation and maintenance of critical components in energy production at the NTPC Khargone facility, specifically targeting the 2x660 MW power generation capacity. This contract aims to ensure smooth operations by providing tailored services that support the preventive maintenance (PM) and breakdown (BD) activities alongside overhauls (OH) of mechanical systems associated with the Main Plant Boiler, Auxiliaries, Turbine Generators, and associated components, excluding major overhauls.
Scope of Work and Objectives
The key objectives include the following:
- Efficient management and maintenance of mechanical systems to optimize performance and ensure reliability.
- Execution of scheduled preventive maintenance tasks, reactive breakdown service, and support for overhauls.
- Delivering strategic recommendations for improvement and corrective measures wherever necessary.
Eligibility Criteria
Companies interested in this tender must fulfill the eligibility requirements set forth, including but not limited to:
- Being a registered entity with appropriate licensing for the service category.
- Demonstrating previous operational experience in similar maintenance contracts.
- Meeting financial and technical capability benchmarks as required.
Technical Requirements
Bidders must provide:
- Proof of relevant technical expertise in mechanical maintenance.
- Certification of quality management systems and adherence to applicable safety standards.
- Documentation evidencing past performance which meets established benchmarks.
Financial Requirements
Participants must submit:
- Comprehensive financial statements demonstrating stability and capability.
- Evidence of funds available for upfront and ongoing project expenses.
Document Submission Details
Bidders need to submit all required documents electronically via the designated procurement portal as per the specified format. Details on the exact documentation and uploading processes will be communicated in the tender documents.
Special Provisions
The tender may include specific benefits for Micro, Small, and Medium Enterprises (MSEs), ensuring inclusive participation in this high-value contract, thus promoting local industry engagement and support.
Evaluation Process
The evaluation of bids will follow a stringent process that will consider:
- Compliance with technical specifications.
- Financial viability, with focus on pricing strategies and overall cost-effectiveness.
- Quality standards and certifications provided by bidders.
Delivery Locations
Services will be delivered at the NTPC Khargone facility, with specific performance metrics outlined in the contract to ensure that all works align with operational requirements.
Contact Information
For inquiries, interested parties should refer to the designated channels provided in the official tender document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating prior experience in mechanical maintenance contracts, and fulfilling specific financial benchmarks as outlined in the tender documentation. Bidders must also comply with local regulations.
Bidders must provide various certificates which typically include quality management certifications (like ISO), safety compliance documents, and proof of technical capabilities relevant to mechanical maintenance services. These ensure that the bidder meets the expected quality and safety standards.
The registration process involves creating an account on the designated procurement portal, filling in necessary company details, and submitting required preliminary documents. There may be strict criteria to meet prior to being allowed to submit a bid.
Bidders must submit their documents in the specified acceptable document formats as outlined in the tender instructions. Commonly accepted formats include PDF, DOC, and XLS, which facilitate easy and secure submission and review.
Bidders are required to submit a performance security which typically is a percentage of the contract value, aiming to ensure compliance with contract obligations. This amount is retained until successful completion of the work, safeguarding the contracting authority from performance risks.
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