Tender Title: Custom Bid for Services - Housekeeping & Material Handling in Custody Section of its Associated Areas
Reference Number: GEM/2025/B/6147932
Issuing Authority: Ministry of Power
The Custom Bid for Services focuses on essential support services to be carried out in the Custody Section at NTPC Kahalgaon. The overall objective of this tender is to secure qualified service providers capable of delivering comprehensive housekeeping and material handling services.
Scope of Work and Objectives
The scope of work encompasses the provision of housekeeping services, ensuring cleanliness and hygiene within the Custody Section and associated areas. Additionally, material handling services will include organized movement, storing, and management of materials within the custody framework to ensure operational efficiency.
The key objectives of this tender include:
- Establishing a clean, safe, and well-maintained environment.
- Ensuring that materials are handled safely and efficiently in compliance with industry standards.
- Creating a streamlined process that supports the operational requirements of NTPC Kahalgaon.
Eligibility Criteria
Participants must satisfy the following eligibility criteria:
- The bidder must be a registered entity capable of performing the required services.
- Demonstration of past experience in housekeeping and material handling services.
- All bidders must comply with the necessary legal and regulatory requirements.
Technical Requirements
Bidders must adhere to specific technical requirements, which include:
- Experienced personnel trained in housekeeping and material handling.
- Equipment and processes that meet industry cleanliness and safety standards.
- Tools and methodologies that align with NTPC's operational requirements.
Financial Requirements
Participants are expected to meet the following financial requirements:
- Submission of documents verifying financial stability.
- Provision of a valid Earnest Money Deposit (EMD), which could be subject to specific terms detailed in the tender documentation.
Document Submission Details
Bidders must follow the stipulated instructions for document submission. All necessary documents, including proposals and financial statements, should be provided in the required formats. Late submissions may lead to disqualification from the tendering process.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) may benefit from specific advantages in terms of financial thresholds or evaluation criteria.
- Startups are encouraged to participate and may enjoy certain relaxations aimed at fostering innovation.
Evaluation Process
The evaluation process will consider multiple factors, including pricing, compliance with technical specifications, and the ability to deliver services within the proposed timelines. It will also emphasize experience and past performance in delivering similar services.
Delivery Locations
Services will be delivered at NTPC Kahalgaon, under the jurisdiction specified within the tender documentation. This location requires increased adherence to operational standards given its critical role in energy production.
Contact Information
For any queries related to the tender, interested parties may seek assistance directly from the Ministry of Power, ensuring that all further communication adheres to the formal tendering protocols set forth.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
17 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a capability to perform the required services. This encompasses demonstrating sufficient experience in housekeeping and material handling services, along with compliance to all legal and regulatory standards set forth. Bidders must also provide relevant documentation that substantiates their operational capabilities.
Bidders must provide essential certificates that verify their operational efficacy and compliance with industry standards. This may include certificates of registration, tax compliance documents, and proof of experience in similar contracts. Furthermore, any relevant health and safety certifications will strengthen a bid’s compliance with NTPC’s requirements.
The Earnest Money Deposit (EMD) amount will be specified in the tender documentation. This financial assurance is necessary to ensure that bidders are seriously committed to fulfilling the terms of the contract. Payment terms will also be detailed in the documentation, outlining conditions for any performance security measures required post-award.
Bidders are encouraged to submit their proposals electronically via the designated portal outlined by the Ministry of Power. All documents must adhere to accepted formats, which include PDF and other specified electronic document types to ensure successful submission and processing.
Micro, Small, and Medium Enterprises (MSEs) may receive advantages in evaluation criteria, potentially leading to preferential pricing considerations or relaxed eligibility standards aimed at fostering a diverse competition. Additionally, the encouragement of local procurement ensures that MSEs play a pivotal role in national growth and development objectives.
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