Tender Title: Supervision of Plant Operation and Maintenance

Reference Number: GEM/2025/B/6133914
Issuing Authority: Ministry of Power

The Supervision of Plant Operation and Maintenance tender is part of an important initiative by the Ministry of Power aimed at ensuring the efficient operation and maintenance of the Bilhaur Solar PV Plant over a specified period of two years. This project is crucial for improving the reliability and performance of renewable energy sources in the region while adhering to industry safety and quality standards. The tender seeks qualified contractors to oversee various operational tasks and service execution at the plant.

Scope of Work and Objectives

The scope of work involves supervising the operation and maintenance of the Bilhaur Solar PV Plant. This includes ensuring machinery and systems function efficiently, troubleshooting issues, and coordinating with maintenance teams to implement repair works. Additionally, the contractor is expected to assist in compliance with safety regulations, managing operational risks, and providing technical oversight.

The main objectives are to:

• Ensure continuous and efficient operation of the solar plant.
• Conduct regular inspections and audits to uphold maintenance standards.
• Enhance output through proactive risk management and troubleshooting.
• Adhere to safety compliance standards, linked to performance evaluations.

Eligibility Criteria

To participate in this tender, bidders must meet specific eligibility criteria which include:

• Registration as a legal entity with operational credentials.
• Proven experience in supervising plant operations, specifically in the renewable energy sector.
• Adequate manpower and technical expertise to meet operational demand.
• Demonstration of past performance in similar projects.

Technical Requirements

Bidders are required to comply with the following technical requirements:

• Submission of qualification documents which showcase prior work experience.
• Adherence to safety standards and quality control measures.
• Capability to deliver services effectively in accordance with the operational guidelines of the Ministry of Power.

Financial Requirements

A financial requirement of this tender includes demonstrating financial stability and viability. Bidders must provide:

• Details of financial assets.
• Any required earnest money deposits (EMD).
• Evidence of bank solvency.

Document Submission Details

Interested parties must submit their tender documents via the specified online platform. All submissions must be in accordance with the provided guidelines. Properly completed documents must include:

• Technical proposal.
• Financial quote.
• Compliance certificates.

Special Provisions

This tender includes special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible bidders may benefit from:

• Reduced compliance burdens during the qualification phase.
• Support in accessing frameworks and consultancy to adhere to the “Make in India” initiative.

Evaluation Process

The evaluation process will consist of:

• Reviewing the technical and financial proposals against established benchmarks.
• Scoring based on compliance to tender requirements, experience, and cost-effectiveness.
• Final selection will prioritize bidders offering the highest value while meeting safety and operational criteria.

Delivery Locations

All activities related to the supervision of plant operation and maintenance will occur at the Bilhaur Solar PV Plant. Bidders must account for site-specific challenges in their proposals.

Contact Information

For further information regarding this tender, bidders are encouraged to refer to the official communication channels provided on the ministry's website. Any queries should be directed to the listed contacts to ensure accurate and timely responses.