Tender Title: Custom Bid for Services - Up Keeping the Existing Office Complex and Adjoining Areas
Reference Number: GEM/2025/B/6175124
Issuing Authority: Ministry of Power

Scope of Work and Objectives

The primary objective of this tender is to seek competent service providers for the upkeeping of the existing office complex and adjoining areas at the Dibang Multipurpose Project located in Roing, Arunachal Pradesh. The scope encompasses a comprehensive range of maintenance services to ensure cleanliness, functionality, and safety across the facilities for a duration of one year. The successful bidder will be tasked with managing various services which include, but are not limited to, waste management, landscaping, and general upkeep of utilities in and around the office complex.

Eligibility Criteria

Bidders must meet several eligibility criteria to qualify for this tender. The applicant should be a legally registered entity capable of providing the necessary services. Additionally, experience in providing similar facilities management services will be preferred. The interested bidders are also required to comply with relevant statutory requirements, including licenses, registrations, and certifications relevant to the service offerings.

Technical Requirements

The successful bidder must adhere to specific technical requirements outlined in the tender documentation. This includes maintaining quality standards for services rendered, employing trained personnel, and utilizing appropriate equipment for maintenance operations. The bidder should also demonstrate robust operational protocols to manage emergency situations or exigent conditions in the workplace.

Financial Requirements

The financial requirements include a submission of a bid that reflects comprehensive cost estimates for the range of services proposed. Bidders are required to provide detailed cost breakdowns and ensure that their pricing is competitive while maintaining service quality. The process may involve an Earnest Money Deposit (EMD) that bidders must remit along with their proposals.

Document Submission Details

All documents required for the submission must be compiled and sent in accordance with the guidelines provided in the tender announcement. This includes but is not limited to, proof of eligibility, technical compliance documentation, and financial proposals. Bidders must ensure that all documents are submitted in acceptable formats as stipulated.

Special Provisions

This tender particularly encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-up entities. MSEs shall enjoy certain benefits and concessions as detailed in governmental support schemes. The ministry promotes local content and procurement rules encouraging bidders to consider local resources and workforce, thereby reinforcing the 'Make in India' initiative.

Evaluation Process

The evaluation of bids will be conducted through a structured process that assesses technical capabilities, pricing, and compliance with tender specifications. Bidder submissions will be rated against defined criteria to ascertain their overall capability to fulfill the project's requirements.

Delivery Locations

Services resulting from this bid will primarily be delivered at the Dibang Multipurpose Project in Roing, Arunachal Pradesh. Bidders should consider transportation, logistics planning, and local resource availability in their submissions.

Contact Information

For further inquiries and clarifications, bidders may refer to the relevant contact channels as provided in the tender documentation. It is important for bidders to utilize formal communication for all inquiries related to the tender.