Tender Title: Video Conference Set
Tender Reference Number: GEM/2025/B/6059599
Issuing Authority/Department: Ministry of Power
The Video Conference Set tender, referenced as GEM/2025/B/6059599, invites qualified suppliers to submit their bids for the provision of video conferencing equipment. This tender aims to enhance communication capabilities within the Ministry of Power, facilitating more efficient meetings and discussions among stakeholders.
Scope of Work and Objectives
The scope of this tender encompasses the supply of three video conference sets designed to meet the specific needs of the Ministry of Power. Suppliers must ensure that all equipment meets the required technical specifications and is suitable for official government use. The primary objectives include improving internal and external communications, ensuring high-quality audio and video transmission, and supporting a seamless user experience during video conferences.
Eligibility Criteria
Prospective bidders must fulfil several eligibility requirements to participate in this tender. These requirements include:
- Registration as a legal entity
- Relevant industry experience in providing similar equipment
- Proven track record of successful previous installations
- Compliance with local procurement rules
Technical Requirements
Bidders are required to provide detailed technical specifications of the video conference sets being offered. This includes, but is not limited to:
- Resolution and audio quality standards
- Compatibility with existing systems
- User interface and functionality
- Warranty and support services offered
Financial Requirements
Bidders must demonstrate their financial capability to undertake the project. This includes providing evidence of financial stability such as:
- Recent financial statements
- Bank guarantees or letters of credit
- An overview of the pricing structure for the proposed video conference sets
Document Submission Details
All bids must be submitted electronically through the designated portal. Bidders are advised to ensure that their proposals include all necessary documentation as outlined in the tender guidelines. Key documents for submission include:
- Bid proposal
- Technical specifications
- Financial records
- Compliance certificates
Special Provisions
This tender does not specifically outline provisions for Micro, Small, and Medium Enterprises (MSEs) or startups, nor does it reference any special benefits under the 'Make in India' initiative.
Evaluation Process
Bids will undergo a thorough evaluation process conducted by the Ministry of Power. This process will assess various apects including:
- Compliance with eligibility and submission requirements
- Technical specifications and quality of offered products
- Cost-effectiveness and financial viability
Delivery Locations
Successful bidders will be required to deliver the video conference sets to the specified locations as determined by the Ministry of Power.
Contact Information
For inquiries related to this tender, interested parties can refer to the Ministry of Power's official contact points available through their website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant industry experience. Bidders should also have a proven record of successful installations in the sector and compliance with local procurement rules.
The technical specifications must detail resolution, audio quality standards, compatibility with existing systems, and user interface functionalities. Suppliers should also include warranty terms and support services available for the equipment.
Bidders need to submit comprehensive financial documentation to demonstrate their ability to handle the contract. This includes recent financial statements, bank guarantees, and an overview of the proposed pricing structure for the video conference sets.
Bids must be submitted electronically through the designated portal, ensuring all required documentation is included. Bidders should closely monitor the submission timelines outlined in the tender announcement to ensure compliance with deadlines.
While the tender does not specifically mention special provisions for Micro, Small, and Medium Enterprises (MSEs) or startups, bidders are encouraged to check local procurement policies for potential advantages related to their business status.
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