The GEM/2025/B/6084979 tender is issued by the Ministry of Power for the procurement of a Video Conferencing System. The objective of this tender is to enable effective communication and collaboration among various departments and stakeholders by providing state-of-the-art video conferencing technology. This procurement aims to enhance operational efficiency, reduce downtime, and support remote working arrangements.
Scope of Work and Objectives
The scope of work involves the supply, installation, testing, and commissioning of a comprehensive Video Conferencing System. The successful bidder is expected to have a thorough understanding of technical specifications and provide a high-quality solution that meets the needs of the Ministry. The system should facilitate seamless communication with capabilities for multiple participants, superior audio and video quality, and user-friendly interfaces.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity capable of providing video conferencing solutions.
- Previous experience in installing similar systems in government or large organizations.
- Availability of necessary certifications and licenses for execution of the project.
Technical Requirements
Proposals should demonstrate compliance with specific technical requirements, including:
- High-definition video and audio capabilities, supporting multiple formats.
- Compatibility with existing infrastructure and software used by the Ministry of Power.
- Robust security features to ensure confidentiality and integrity of communications.
Financial Requirements
Bidders must adhere to the financial requirements outlined in the tender documentation, including:
- Competitive pricing in accordance with government procurement standards.
- Submission of Earnest Money Deposit (EMD) to ensure commitment to the project.
- Detailed pricing structure outlining perpetual costs, warranties, and service agreements.
Document Submission Details
All documents must be submitted electronically to the designated portal, ensuring compliance with specified formats. This includes:
- Technical proposals
- Financial proposals
- Required certifications and supporting documents
Special Provisions
The tender may include benefits for Micro, Small, and Medium Enterprises (MSEs), as well as provisions applicable to startups, encouraging participation from these sectors to promote competitive pricing and innovation in solutions.
Evaluation Process
The evaluation will be based on criteria including:
- Compliance with technical specifications.
- Financial viability – bids will be assessed based on total cost and potential for long-term savings.
- Past performance on similar projects.
Delivery Locations
The successful bidder will be instructed to deliver the Video Conferencing System to designated operational locations specified by the Ministry of Power.
Contact Information
For further queries, interested parties should refer to the official tendering website or communication channels associated with the Ministry of Power for guidance.
In conclusion, the GEM/2025/B/6084979 tender represents a critical investment in enhancing the video communication capabilities of the Ministry of Power. Bidders are encouraged to submit comprehensive proposals that demonstrate technical expertise, financial viability, and a track record of successful project completion.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in video conferencing systems. Bidders must submit prior project references demonstrating their capability in implementing similar systems, along with necessary certifications and licenses, ensuring they meet the government’s standards and technical specifications.
Participants must provide valid registration certificates, GST compliance details, and any specific industry certifications related to Video Conferencing Systems. It’s imperative to attach documents that validate compliance with quality standards and technical specifications requested by the Ministry of Power.
The registration process involves accessing the designated tender submission portal, creating a user account, and providing necessary organizational details. Bidders must ensure all required documents, including technical and financial proposals, are prepared according to the guidelines before submission.
Payment terms for the tender will be detailed in the submission documents, typically structured around milestones such as delivery and successful installation of the Video Conferencing System. Bidders should note any provisions relating to advance payments, retention of payments, and conditions for performance security.
The tender includes specific benefits for Micro, Small, and Medium Enterprises (MSEs) to encourage participation, such as potential price preferences, relaxed eligibility criteria, and reduced bid security requirements. MSEs are expected to have an equal opportunity to compete effectively with larger players in the procurement process, aligning with government initiatives.
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