Tender Title: Custom Bid for Services - Running Maintenance of HT and LT Lines and Substations of CPS 1 Khairi
Reference Number: GEM/2025/B/6071097
Issuing Authority: Ministry of Power

Scope of Work and Objectives

The purpose of this tender is to solicit bids for the Running Maintenance of High Tension (HT) and Low Tension (LT) Lines and the associated Substations at CPS 1 Khairi. The selected contractor is expected to ensure the reliability and efficiency of electrical distribution by providing routine maintenance, emergency corrective services, and monitoring performance metrics of the power infrastructure.

Key objectives include:

• Regular inspections and preventive maintenance of HT and LT lines
• Prompt resolution of any technical issues to minimize downtime
• Ensure safety compliance during maintenance operations
• Provide documentation for maintenance activities, repairs, and challenges

Eligibility Criteria

Bidders must satisfy the following eligibility requirements to participate in this tender:

• Must be a registered legal entity capable of taking on the responsibilities outlined in the tender
• Previous experience in maintaining HT and LT lines and substations is required
• Must possess relevant technical certifications and licenses
• Bidders should have a proven track record of completing similar projects satisfactorily

Technical Requirements

The successful service provider will need to meet the technical requirements outlined in the tender documents, which may include:

• Capability to conduct safety audits and monitoring
• Availability of qualified technicians with the requisite experience
• Ownership or access to specialized tools and equipment necessary for maintenance
• Capability to provide 24/7 support in case of emergencies

Financial Requirements

Bidders must demonstrate financial stability, which includes:

• Recent audited financial statements
• Proof of capability to handle contracts of similar size and scope
• The submission of a valid Earnest Money Deposit (EMD) in accordance with the tender specifications

Document Submission Details

Bidders are required to submit all documents electronically through the designated portal by the deadline stipulated in the tender guidelines. Required documents typically include:

• Completed bid form
• Company's registration proof
• Track record of previous works
• Technical and financial proposals

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by offering designated benefits, which include:

• Relaxed eligibility criteria for qualifying enterprises
• Financial support in the form of grants or subsidies
• Assistance with navigating the bidding process

Evaluation Process

Bids will undergo a two-phase evaluation process, which includes:

• Technical Evaluation: Assessment based on the technical merits of the proposal, compliance with technical requirements, and quality of previous work.
• Financial Evaluation: Bids will be evaluated based on pricing, overall cost consideration, and value offered.

The tendering committee will review all submissions and will aim to notify successful bidders promptly.

Delivery Locations

All maintenance services outlined in this tender will be carried out at CPS 1 Khairi.

Contact Information

For direct inquiries, please utilize official communication channels to engage with the Ministry of Power. Specific contact details have not been provided in this tender document, ensuring inquiries are directed through proper channels.