NA Tender by Ntpc Limited (GEM/2025/B/6184550)
Custom Bid for Services - Biennial Maintenance contract of MGR Rolling Stock at NTPC Mouda 2025-27
Tender Timeline
Tender Title: Biennial Maintenance Contract of MGR Rolling Stock
Reference Number: GEM/2025/B/6184550
Issuing Authority/Department: Ministry of Power
The purpose of this tender is to invite bids for the Biennial Maintenance Contract of MGR (Merry-Go-Round) Rolling Stock at NTPC Mouda for the period of 2025-2027. The selected vendor will be responsible for ensuring the operational efficiency and reliability of the MGR Rolling Stock, which is critical for the transportation of bulk materials within the power plant premises.
Scope of Work and Objectives
The scope of work under this contract includes the comprehensive maintenance of the MGR Rolling Stock. This encompasses:
- Regular inspections and physical checks of the rolling stock.
- Preventative and corrective maintenance to avoid downtime.
- Replacement of defective parts and components.
- Reporting on maintenance activities and recommendations for improvements.
The objective is to ensure operational readiness and minimize delays in the transportation chain, which can significantly impact performance and productivity.
Eligibility Criteria
Interested bidders must meet the following eligibility requirements:
- Be a registered entity under applicable local laws.
- Have relevant experience in providing similar services in the past.
- Hold necessary certifications which validate operational capabilities.
- Financial stability to undertake the project.
Technical Requirements
Bidders are required to demonstrate adequate capabilities in:
- Knowledge of MGR systems and rolling stock maintenance.
- Availability of qualified personnel with experience in rail operations.
- Access to tools and technology for efficient maintenance services.
- Compliance with industry standards and safety regulations.
Financial Requirements
Bidders must provide financial documentation demonstrating:
- Capability to manage project finances efficiently.
- Proof of subsequent project funding and budget allocation.
- Submission of a detailed financial proposal with pricing breakdown.
Document Submission Details
All submissions must be made electronically through the specified procurement portal. Bidders should ensure that all documents required for bid evaluation are included, formatted correctly, and submitted before the deadline.
Special Provisions
The tender encourages participation from Micro, Small and Medium Enterprises (MSEs) by admitting benefits such as the relaxed qualification criteria and financial support. Furthermore, startups may also find avenues for engagement under this tender initiative, provided they meet the minimum eligibility standards.
Evaluation Process
The evaluation process will consist of:
- Preliminary screening based on eligibility criteria and document submission.
- Technical evaluation, assessing capacity, experience, and methodologies.
- Financial evaluation, where pricing will be assessed based on cost-effectiveness and value for service.
Delivery Locations
Service delivery will primarily occur at the NTPC Mouda facility, with additional requirements possibly arising for maintenance at satellite locations, depending on operational necessities.
Contact Information
For queries and additional details, interested bidders are advised to check the official tender document on the procurement portal or reach out through established communication channels provided therein.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under local laws, possessing prior experience in performing maintenance on MGR services, holding relevant certifications, and demonstrating financial stability to undertake and manage the contract effectively. Bidders must provide documentation validating these criteria during submission.
The technical specifications require bidders to have a sound understanding of MGR systems and relevant maintenance practices. Bidders should showcase their ability to employ qualified personnel experienced in rolling stock operations. Additionally, they must adhere to industry standards, ensuring that safety and quality benchmarks are met consistently.
Bidders are required to submit a performance security bond, usually a percentage of the contract value, to ensure compliance with the contract terms. This performance security is refundable upon successful completion of the contract or can be forfeited in case of non-fulfillment of contract obligations.
The evaluation and selection process consists of a multi-stage approach. Initially, eligibility documents will be reviewed, followed by a detailed technical assessment to evaluate the capability, experience, and proposed methodologies of the bidders. A financial evaluation will follow, focused on assessing proposals for cost-effectiveness and overall value provided related to the services outlined.
Yes, this tender offers various benefits for MSEs, including relaxed eligibility criteria, financial assistance for project execution, and a preference during the selection process. Additionally, such entities are encouraged to partake in fostering economic growth and job creation within the local environment, aligning with government initiatives for supporting MSEs in the procurement framework.
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