Tender Title: Desktop Publishing Software (PDF Viewer and Writer)

Tender Reference Number: GEM/2025/B/6137205

The Ministry of Power is inviting bids for the procurement of Desktop Publishing Software (PDF Viewer and Writer). This tender aims to enhance the existing infrastructure by acquiring specialized software that enables efficient handling and management of PDF documents. The objective is to enhance operational capabilities and improve processes surrounding document management within the ministry.

Scope of Work and Objectives

The scope of work encompasses the acquisition of ten (10) units of high-performance desktop publishing software suited for PDF viewing and writing. The software must ensure compatibility with existing systems and should come equipped with necessary features, including but not limited to document editing, annotation, conversion, and form-filling capabilities.

Eligibility Criteria

To qualify for consideration, bidders must meet the following eligibility requirements:

• Must be a registered organization with valid business licenses.
• Ability to provide proof of previous experience in supplying desktop publishing software.
• Compliance with all relevant local laws and regulations.

Technical Requirements

The software must meet the following technical specifications:

• Support for various PDF formats including but not limited to PDF/A, PDF/X, and PDF/UA.
• Comprehensive features for document editing, e-signature, and collaboration tools.
• Excellent user interface with support for multiple languages.
• Must be compatible with both Windows and macOS platforms.

Financial Requirements

Bidders are required to submit their financial documents demonstrating their capacity to fulfill the contract obligations. This includes:

• Recent financial statements.
• Proof of similar projects that indicate financial stability.

Document Submission Details

Bids should be submitted electronically through the designated procurement platform. All documentation must conform to specified formats and guidelines. Submission of proposals must be completed by the final specified deadline to be considered valid.

Special Provisions

The Ministry encourages submissions from Micro, Small, and Medium Enterprises (MSEs) and startups. Provisions are in place to facilitate ease of participation for these entities, helping them to compete on a leveled playing field.

Evaluation Process

Proposals will be evaluated based on technical merit, compliance with specifications, financial viability, and past performance records. The evaluation committee will consist of professionals with expertise in IT procurement and will assess submissions against established criteria.

Delivery Locations

The successful bidder will be required to deliver the software to designated locations under the Ministry of Power, ensuring timely and efficient delivery.

Contact Information

For questions regarding the tender or submission process, interested parties can reach out through official communication channels specified on the procurement platform.

This tender presents an opportunity to not only provide essential software solutions but also engage in a dynamic partnership with the government that aims to enhance operational effectiveness.