NA Tender by Powergrid Energy Services Ltd (GEM/2025/B/6101670)
Custom Bid for Services - Operation and Maintenance of EHV Substations
Tender Timeline
Tender Title: Operation and Maintenance of EHV Substations
Tender Reference Number: GEM/2025/B/6101670
Issuing Authority: Ministry of Power
Scope of Work and Objectives
The objective of this tender is to solicit operations and maintenance (O&M) services for Extra High Voltage (EHV) substations across various locations. The successful bidder will be responsible for ensuring the effective performance, reliability, and safety of the EHV substations. The scope includes regular maintenance, fault identification and rectification, performance monitoring of equipment, and adherence to safety protocols to support uninterrupted electricity supply.
Eligibility Criteria
To qualify for this tender, bidders must possess a valid registration and meet the specific eligibility requirements outlined in the tender documentation. The entities must be recognized as capable service providers in electrical infrastructure services. Special focus will be given to bidders with prior experience in handling similar projects.
Technical Requirements
Bidders should demonstrate expertise in the operation and maintenance of EHV substations, including knowledge of the latest technologies and compliance with industry standards. Key technical requirements include having qualified personnel with relevant certifications, experience in maintenance management systems, and an understanding of regulatory frameworks governing power systems.
Financial Requirements
Bidders must provide evidence of their financial stability to undertake the project. This may include recent financial statements, proof of sufficient working capital, and additional documents demonstrating the firm's economic standing.
Document Submission Details
All required documents must be submitted electronically through the designated portal. It is crucial to follow specific formatting guidelines for document submission, including file size limitations and acceptable file types. Late submissions will not be entertained, and bidders are urged to submit their documents well ahead of the deadline.
Special Provisions
This tender is open to Micro, Small, and Medium Enterprises (MSEs) and includes provisions that favor startups. Bidders within these categories are encouraged to participate, ensuring a competitive and diverse bidding process.
Evaluation Process
The evaluation will be carried out based on a set criterion encompassing both technical and financial aspects. Each bid will be assessed for compliance with the specified requirements, and the selection will favor entities demonstrating innovation and cost-effectiveness. Bidders will be ranked based on their scores in technical and financial evaluations.
Delivery Locations
The operational activities will occur across several established locations as designated in the tender documents. Bidders must familiarize themselves with these sites and be prepared for logistical considerations regarding service delivery.
Contact Information
For further inquiries related to this tender, bidders may refer to the official contact personnel provided within the tender documentation. Ensuring clear communication will facilitate a better understanding of requirements and expectations.
This comprehensive overview serves as a foundational guide for all interested bidders seeking to submit their proposals for the Operation and Maintenance of EHV Substations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity capable of undertaking O&M services for EHV substations. Bidders must demonstrate previous experience in similar projects and possess the necessary technical capabilities. Documentation proving operational competency and compliance with applicable industry standards is crucial for qualification.
Bidders must provide relevant certificates that exhibit compliance with industry standards for electrical services, including ISO certifications. They should also include qualifications of personnel involved in the project, showcasing their expertise in managing EHV substation operations and maintenance.
To register, interested bidders must follow the registration process outlined in the tender documents. This typically includes filling out an online application, submitting required documents, and confirming eligibility. A thorough understanding of the submission guidelines is essential to ensure successful registration.
Only specific document formats will be accepted for submission. These include PDF and DOCX, among others as stipulated in the tender guidelines. Participants are advised to check the detailed requirements to avoid submission issues related to incompatible file types.
Bidders are required to submit an Earnest Money Deposit (EMD), the details of which will be described in the tender documents. Additionally, performance security may be required upon contract award to ensure compliance with the terms set forth throughout the project duration. Payment terms and considerations will also be defined in the contract stages.
This set of FAQs aims to clarify the common inquiries bidders may have regarding the tender process for the Operation and Maintenance of EHV Substations.
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