Tender Title: Office Suite Software (V2)

Tender Reference Number: GEM/2025/B/6152316

Issuing Authority/Department: Ministry of Power

Scope of Work and Objectives

This tender invites proposals for the supply of an Office Suite Software (V2) to meet the operational requirements of the Ministry of Power. The objective is to procure a comprehensive software suite that enhances productivity, collaboration, and data management within the department. The purchased software must be versatile, compatible across various platforms, and aligned with current technological standards to support seamless operations in various administrative functions.

Eligibility Criteria

To qualify for this tender, bidders must be registered entities with a valid GST registration and PAN. Additionally, the bidders need to have a minimum of two years of experience in providing Office Suite Software solutions. Relevant certifications from recognized authorities that demonstrate the capability to deliver the required software will bolster the eligibility application.

Technical Requirements

The proposed software must include features such as word processing, spreadsheet functions, presentation capabilities, and integrated email services. The solution should support cloud storage and collaboration tools to facilitate teamwork across departments. Compatibility with previous versions of the software and adaptability towards future updates is crucial. Detailed specifications and compliance with industry standards must be maintained to pass the evaluation process.

Financial Requirements

The financial proposal should outline the total costs involved in procurement, including any licensing fees, maintenance costs, and support services. Bidders may be required to submit an Earnest Money Deposit (EMD) along with their proposals, which will be refunded post-evaluation unless specified otherwise in the tender conditions.

Document Submission Details

All required documents, including the technical proposal and financial offer, must be submitted electronically through the designated portal. Submission in the prescribed format as outlined in the tender documentation is mandatory. Late submissions will not be accepted.

Special Provisions

The Ministry of Power is committed to promoting Micro, Small, and Medium Enterprises (MSEs) and offers special provisions for such enterprises through relaxation in certain eligibility criteria and preferences during the evaluation process. Startups presenting innovative solutions may also benefit from extended support and evaluation prioritization.

Evaluation Process

Bids will undergo a thorough evaluation process assessing both technical and financial aspects. Technical proposals will be evaluated first, and only those meeting minimum criteria will qualify for the financial assessment. Criteria will include compliance with specifications, financial feasibility, and post-sales support.

Delivery Locations

The successful bidder will be required to deliver the software to designated locations set by the Ministry of Power’s headquarters and its field offices, according to the specifics outlined in each bid agreement.

Contact Information

For inquiries regarding this tender, interested parties should refer to the official contact details provided in the tender documents.

By fostering an environment that encourages competitive bidding for the Office Suite Software procurement, this tender aims to improve operational efficiency and ensure compliance with all technical and financial guidelines set forth by the Ministry of Power.