Tender Title: AMC for Stage-1 Milling System at NTPC Barh
Tender Reference Number: GEM/2025/B/6152603
Issuing Authority
This tender is issued by the Ministry of Power, a pivotal department responsible for power generation and distribution in India.
Scope of Work and Objectives
The tender is aimed at securing an Annual Maintenance Contract (AMC) for the Stage-1 Milling System at the NTPC Barh facility. The primary objective is to ensure the uninterrupted operational functionality of the milling system through regular maintenance and prompt repairs. The selected vendor will be responsible for ensuring optimal performance, minimal downtime, and adherence to safety and operational standards throughout the contract duration.
Eligibility Criteria
Eligible bidders are required to be registered entities with documented experience in providing maintenance services for similar industrial equipment. They should possess relevant industry certifications and a proven track record in similar projects. Specific financial stability and capacity requirements may also apply.
Technical Requirements
Bidders must demonstrate proficiency in handling milling systems, with capabilities in both routine maintenance and emergency repairs. Technical bids will be evaluated based on the vendor's experience, qualifications of the personnel assigned, and planned maintenance strategies.
Financial Requirements
Bidders must provide adequate proof of financial solvency, including balance sheets and income statements for the previous two years. The proposal should include a detailed pricing structure for the services offered, alongside compliance with existing governmental budgeting guidelines.
Document Submission Details
All bids and associated documents should be submitted electronically through the GEM portal. Each bid must be accompanied by relevant supporting documents, including but not limited to registration certificates, financial statements, and a technical proposal outlining the maintenance plan and schedule.
Special Provisions
The tender includes provisions that support Micro, Small, and Medium Enterprises (MSEs), along with benefits for startups. MSEs are encouraged to submit their proposals as they may be eligible for price preference during the evaluation process, fostering a competitive environment that supports small businesses in public procurements.
Evaluation Process
The evaluation of bids will be conducted in a two-tier process—technical and financial assessments. Firstly, the technical proposal will be scrutinized based on compliance with specified requirements. After successful technical evaluations, financial proposals will be considered, keeping in mind the overall cost-effectiveness and value offered.
Delivery Locations
Services will primarily be required at the NTPC Barh facility, located in Bihar, India. The contractor is responsible for ensuring all services are performed on-site at the designated locations as per the schedule outlined in the contract.
Contact Information
For further information regarding this tender, bidders are encouraged to refer to the official GEM portal or consult with official representatives as indicated on the GEM site.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements encompass being a registered entity within India, with demonstrated experience in providing maintenance services for milling systems or similar equipment. Bidders should hold relevant certifications and prove financial stability. Companies must also comply with all local procurement regulations.
Bidders must possess expertise in milling systems, demonstrating capacity for both preventive and corrective maintenance. Compliance with industrial safety standards and quality benchmarks is crucial. Vendors are expected to detail their maintenance strategies in the technical proposal, outlining their approach to handle potential issues.
A specified Earnest Money Deposit (EMD) amount is required to submit a bid, which ensures that only serious bidders participate. The EMD will be forfeited if a bidder withdraws post-submission or fails to comply with the terms upon being awarded the contract. The deposit will be refunded to non-successful bidders after the evaluation is complete.
Bids must be submitted electronically through the GEM portal. Each submission requires clear documentation in accepted formats, such as PDF or Word files, with all necessary supporting documents properly attached. It’s crucial that bidders follow the submission guidelines meticulously to avoid disqualification.
MSEs are granted special attention within this tender, allowing them to benefit from price preferences during the evaluation process. This initiative aligns with governmental policies to encourage local entrepreneurs and support economic growth by fostering participation from smaller businesses in government contracts. Compliance with initiatives like ‘Make in India’ is also emphasized to promote local manufacturing.
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