Tender Title: Annual Rate Contract for Repairing and Maintenance of Furniture

Reference Number: GEM/2025/B/6138732

The Ministry of Power is pleased to invite bids for the Annual Rate Contract for Repairing and Maintenance of all types of furniture, fixture items, and other miscellaneous work. This tender aims to procure comprehensive services that ensure the upkeep, repair, and maintenance of various furniture assets.

Scope of Work and Objectives

The primary objective of this tender is to establish a reliable service contract for the repairing and maintenance of furniture and fixtures across multiple facilities under the jurisdiction of the Ministry of Power. This includes:

• Assessing and repairing damaged furniture.
• Routine maintenance checks on existing furniture items.
• Providing replacement services for irreparable items.
• Supporting miscellaneous work as required by the Ministry.

Eligibility Criteria

Bidders must meet the following eligibility criteria to qualify for consideration:

• Must be a registered entity under relevant government laws.
• Relevant experience in handling similar service contracts.
• Possession of certificates that proof financial stability and previous successful tenders in similar categories.
• Compliance with local laws and regulations governing such contracts.

Technical Requirements

All bidders are required to fulfill the following technical specifications:

• Demonstrated expertise in handling various types of furniture and fixtures.
• Possession of necessary tools and equipment for effective reparations.
• Ability to provide timely service responses and quality workmanship.
• Adherence to quality standards as per industry norms.

Financial Requirements

Bidders must ensure compliance with these financial requirements:

• Submission of a valid Earnest Money Deposit (EMD) as per the stipulated amount in the tender documents.
• Detailed financial performance documents exhibiting a clear picture of profitability and cash flow.
• Acceptance of the outlined payment terms including milestone-based payment structures.

Document Submission Details

Interested bidders are required to submit all relevant documents in accordance with the submission methods specified. This includes:

• Company registration certificates.
• Proof of experience in similar contracts.
• Technical bids and financial proposals must be submitted in the prescribed format.

Special Provisions

This tender provides several special provisions particularly aimed at Micro, Small, and Medium Enterprises (MSEs) and Startups. Tenderers from these categories are encouraged to participate and may receive preferential treatment during the evaluation process.

Evaluation Process

The evaluation process will consider both technical and financial bids ensuring a comprehensive review of all submitted proposals. Key factors include:

• Technical compliance and capability.
• Financial stability and bid competitiveness.
• Past performance and customer feedback.

Delivery Locations

Services will be delivered across various locations designated by the Ministry of Power. Detailed list of delivery points will be shared post bidding.

Contact Information

Specific contact details for queries related to the tender will be made available upon request and through formal channels.

In summary, this tender represents a significant opportunity for qualified service providers to engage with the Ministry of Power in fulfilling their furniture maintenance and repair needs. Bidders are encouraged to review the requirements thoroughly and prepare their submissions accordingly to ensure compliance and maximize their chances of selection.