NA Tender by Textiles Committee (GEM/2025/B/6169900)
Business Letter Head or DO Letter (V2)
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Tender Title: Business Letter Head or DO Letter (V2)
Tender Reference Number: GEM/2025/B/6169900
Issuing Authority: Ministry of Textiles
Scope of Work and Objectives
The Business Letter Head or DO Letter (V2) tender aims to procure a total of 800 units of high-quality letterheads or Direct Order (DO) letters. The objective of this tender is to standardize communication materials that adhere to the government's branding and communication guidelines, ensuring both functionality and quality in correspondence.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements. This includes being a registered entity with the appropriate certifications, along with requisite experience in producing similar communication materials. Entities are encouraged to demonstrate their expertise in handling bulk orders effectively, showcasing previous work in similar projects.
Technical Requirements
Bidders are expected to provide samples that meet the specified technical standards. The technical specifications include but are not limited to the following:
- Paper quality and weight
- Printing quality, including color accuracy
- Compliance with government branding standards Bidders must ensure that their products are produced from certified materials that comply with industry standards.
Financial Requirements
While submitting their bids, it is mandatory for all bidders to provide a detailed breakdown of their costs associated with the procurement. Financial requirements include transparency on pricing, potential discounts, and any applicable taxes. It is crucial that all financial proposals remain competitive yet reflective of the quality offered.
Document Submission Details
All bidding documents must be submitted electronically through the designated platform. This includes the completed tender submission form, financial proposals, and any other required documentation. It's essential for bidders to verify that all submissions are uploaded before the specified deadline.
Special Provisions
This tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs). MSEs are encouraged to participate as they may receive certain benefits during the evaluation process, enhancing their chances of winning the contract.
Evaluation Process
The evaluation of bids will be conducted based on a comprehensive assessment of both technical and financial submissions. Bidders will be rated based on their ability to meet the technical requirements and their financial competitiveness. The evaluation will follow a transparent process to ensure fairness and accountability.
Delivery Locations
Bidders must specify the delivery locations in their proposals, ensuring coverage that meets the geographical needs of the Ministry of Textiles.
Contact Information
For additional information or inquiries, please refer to the official documentation. Any queries regarding the tender should be addressed through the provided communication channels as specified in the tender guidelines.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity capable of supplying the required products. Bidders must demonstrate their competency through previous experience in similar projects. They are also required to submit necessary registrations and certifications, thereby ensuring compliance with regulatory frameworks.
To qualify for this tender, businesses must possess relevant certificates that demonstrate compliance with industry standards. This includes quality assurance certifications related to the manufacturing of communication materials. The documentation provided must clearly illustrate adherence to quality and production standards recognized in the sector.
The registration process for this tender requires interested parties to create an account on the designated e-procurement platform. Once registered, bidders must provide comprehensive information about their company, including financial details and prior experience in a similar domain. All required documents must be submitted electronically to complete the registration.
Bidders are advised to submit all documents in widely accepted formats such as PDF, Word, or Excel. These formats ensure compatibility with the evaluation software used by the tendering authority. It is crucial that documents are clear, legible, and professionally presented to facilitate an effective evaluation process.
The performance security requirements stipulate that successful bidders will be required to provide a security deposit as a safeguard to ensure compliance with contract terms. This may involve a predetermined percentage of the contract value, ensuring that the organization upholds its contractual obligations throughout the duration of the project. Timely provision of this security is essential to finalize the contractual arrangement.
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