Tender Title: Hiring of 20 Photocopier Machines on Rental Basis

Reference Number: 5e09df56

Issuing Authority: Ministry of Textiles

The Ministry of Textiles is inviting bids for the hiring of 20 photocopier machines on a rental basis. This tender is aimed at procuring high-quality photocopying services necessary for the efficient functioning of various administrative tasks within the Ministry. The chosen vendor will be responsible for the provision and management of these photocopying machines while ensuring timely maintenance and availability.

Scope of Work and Objectives

The primary objective of this tender is to secure a reputable service provider who can deliver and manage 20 photocopier machines that meet the ministry's requirements. The scope of work includes:

• Delivery and installation of photocopier machines at designated locations.
• Training for staff on the proper use of the machines.
• Regular maintenance and support during the rental period.
• Management of consumables like toner and paper supplies.

Eligibility Criteria

To qualify for this tender, bidders must meet specific eligibility requirements, including:

• Registration as a legal entity with relevant certifications.
• Experience in providing similar photocopying services.
• Financial stability and capability to handle a service of this scale.

Technical Requirements

Bidders are required to supply photocopier machines that meet the following technical specifications:

• Minimum copy speed of 20 pages per minute.
• Capacity to handle various paper sizes and types.
• High-resolution printing capabilities.
• Energy-efficient models that comply with environmental standards.

Financial Requirements

Bidders must provide comprehensive financial details, including:

• Monthly rental charges for the photocopier machines.
• Any additional charges for maintenance or usage beyond the standard agreement.
• Clarity on the terms of payment and associated costs.

Document Submission Details

All bids must be submitted electronically through the designated government e-marketplace portal. Bidders must upload necessary documents, including:

• Company registration certificate.
• Technical specifications of the photocopier machines being offered.
• Financial quotation and terms.

Special Provisions

The tender includes provisions enhancing opportunities for Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders from these categories are encouraged to participate, as they may receive preferential treatment during evaluation.

Evaluation Process

The selection of the winning bid will follow a structured evaluation process, which includes:

• Assessment of technical compliance with the tender specifications.
• Financial evaluation based on submitted quotations.
• Vendor experience and capacity to deliver services.

Delivery Locations

Photocopier machines will be delivered to various designated offices of the Ministry of Textiles as specified during the bidding process.

Contact Information

For further inquiries regarding this tender, interested parties can reach out to the Ministry of Textiles through their official communication channels available on the government e-marketplace portal.