Tender Title: Bus Hiring Service for Short Term Local Transport
Tender Reference Number: GEM/2025/B/6163454
Issuing Authority/Department: Ministry of Women and Child Development
The Bus Hiring Service tender invites qualified bidders to provide bus transportation services on a short-term basis. The objective of this tender is to facilitate local transportation needs, ensuring reliable and efficient service delivery to cater to the demands of various engagements organized by the Ministry of Women and Child Development.
Scope of Work and Objectives
The selected service provider will be responsible for offering bus hiring services involving various capacities, specifically for buses categorized under Non Deluxe (NDX) classifications. The scope includes:
- Providing a total of three buses with capacities of 50, 80, and 100 seats.
- Ensuring all vehicles are well-maintained, adhering to cleanliness and safety standards.
- Offering drivers who are well-trained and have valid licenses.
- Guaranteeing timely availability of buses for scheduled events.
Eligibility Criteria
To be eligible to submit a bid, suppliers must meet the following criteria:
- Must be a registered entity with relevant licenses.
- Proven experience in providing bus hiring services.
- Compliance with local transportation regulations and safety standards.
- Availability of a fleet capable of meeting the specified requirements.
Technical Requirements
Bidders must ensure that the buses meet the following technical specifications:
- Must be Non Deluxe vehicles with a seating capacity of either 50, 80, or 100 passengers.
- All buses should be equipped with essential safety features including seat belts, fire extinguishers, and emergency exits.
- Adherence to quality standards as per government regulations.
Financial Requirements
Providers must be prepared to submit a financial bid that complies with the stated budgetary limits, including a detailed breakdown of costs associated with the service provision. Earnest Money Deposit (EMD) and any performance security requirements must also be outlined in the financial bid.
Document Submission Details
Interested parties are required to compile and submit their bids electronically through the designated procurement platform. The submission must include:
- Technical proposal addressing eligibility and technical requirements.
- Financial proposal encapsulating the cost structure.
- Necessary supporting documentation for compliance checks.
Special Provisions
Special benefits are available for Micro, Small, and Medium Enterprises (MSEs) and startups. This includes:
- Reduced bid security deposit requirements.
- Preference in bid evaluation processes as part of the government's initiative to support local businesses.
Evaluation Process
Submissions will be evaluated based on:
- Compliance with eligibility criteria and technical specifications.
- Competitiveness of financial bids and adherence to quality standards.
- Past performance and reputation in providing similar services.
Delivery Locations
The services required under this tender would primarily cater to various local transit needs within the operational jurisdiction of the Ministry, ensuring flexible coverage based on demand.
Contact Information
For more information, potential bidders may refer directly to the Ministry of Women and Child Development's contact channels provided in the tender announcement.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant licenses, demonstrating previous experience in bus hiring services, and complying with local transportation regulations and safety standards. Additionally, bidders must have a fleet capable of meeting the capacity requirements outlined in the tender, ensuring a legitimate track record in service delivery.
The technical specifications for the buses include being Non Deluxe vehicles with a seating capacity of either 50, 80, or 100 passengers. They must be equipped with essential safety features such as seat belts, fire extinguishers, and other emergency equipment, which comply with local and government safety standards.
The Earnest Money Deposit (EMD) is a financial guarantee submitted by bidders to confirm their intention to participate in the bidding process. The amount will be specified within the tender documents, and bidders must ensure compliance with this requirement. This deposit safeguards against the withdrawal of bids after submission and is usually refunded upon completion of the tender evaluation.
Bids must be submitted electronically through the designated procurement platform as specified in the tender documentation. Submissions should encompass both the technical and financial proposals along with any necessary supporting documentation to facilitate compliance checks.
Micro, Small, and Medium Enterprises (MSEs) may benefit from reduced requirements for bid security deposits and preferential treatment in the evaluation process. This initiative aims to boost local entrepreneurship and is aligned with government policies promoting MSE participation in public tenders.
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