Tender Title and Reference Number

Custom Bid for Services - Attending Maintenance, Breakdown and Other Connected Works (Tender ID: GEM/2025/B/6144927)

Issuing Authority/Department

This tender is issued by NLC India Limited, under the aegis of the Ministry of Coal.

Scope of Work and Objectives

The primary objective of this tender is to engage qualified contractors for attending to maintenance, breakdown, and other connected services in the Small and Medium Enterprises (SME) as well as Mini/Micro Enterprises (MME). The scope encapsulates various operational tasks including:

• Preventative maintenance activities
• Quick response and rectification of breakdowns
• Major repairs in the Bucket Wheel Excavator (BWE) 1029
• Provision of services covering a timeline extending through 2025-2027

The skilled bidders will be responsible for ensuring the continuous operation of the machinery involved, thereby aiding in optimal productivity.

Eligibility Criteria

Bidders interested in participating in this tender must meet specific eligibility requirements, including but not limited to:

1. Registration as a legal entity in India.
2. Relevant experience in maintenance and breakdown services, particularly within the mining or related sectors.
3. Necessary certifications and licenses to operate in the specified areas.
4. Strong financial standing to undertake the contract obligations.

Technical Requirements

Proposals submitted must demonstrate compliance with the following technical specifications:

• Familiarity with operational protocols and safety standards related to mining equipment.
• Evidence of past performance in similar contracts.
• Availability of skilled manpower trained in machinery maintenance and repair.
• Adequate infrastructure to provide timely services.

Financial Requirements

Bidders must submit financial documents that provide a clear picture of their financial capacity to undertake the services outlined in this contract. This may include:

• Financial statements from the last three fiscal years.
• Bank guarantees or any other means of financial surety as determined by the issuing authority.

Document Submission Details

Bidders are required to submit their proposals in a single packet, encompassing all necessary documentation, by the specified deadline. Each proposal should include:

• Technical Bid: Detailing the approach and methodology for execution.
• Financial Bid: Comprehensive pricing schedule.
• Certificates and Licenses: Necessary statutory documents supporting eligibility.

Special Provisions

This tender also encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Specific benefits, including possible financial relaxations and considerations, will be provided to promote inclusivity.

Evaluation Process

Proposals will undergo a rigorous evaluation process based on:

• Technical Compliance: Adherence to project specifications and safety regulations.
• Financial Offer: Competitiveness and realism of cost proposals.
• Experience and Reliability: Track record of previous works.

Selected bidders may be required to present their proposals to the evaluation committee for a more in-depth review.

Delivery Locations

Services will be required primarily at NLC India Limited’s operational sites, including the specified locations throughout the relevant project period.

Contact Information

For any queries concerning this tender, bidders may refer to the official website or contact hardcopy letters to the NLC India Limited administrative office.