Tender Title: Maintenance and Servicing of Cabin Air Conditioners

Reference Number: GEM/2025/B/6140284

Issuing Authority/Department

NLC India Limited
Department: Ministry of Coal

Scope of Work and Objectives

This tender outlines the requirements for the maintenance and servicing of cabin air conditioners for 08 numbers of BEML make WS 28 2 model water sprinklers, operational in Mine I IA and II. The primary objective is to ensure optimal performance and reliability of the air conditioning systems, thereby enhancing operational efficiency in the designated mining areas. Potential bidders are expected to provide comprehensive service solutions that encompass routine maintenance, emergency repairs, and any other necessary servicing tasks.

Eligibility Criteria

To qualify for participation, bidders must fulfill the following eligibility criteria:

• Be a registered entity with relevant experience in servicing air conditioners or similar equipment.
• Have appropriate certifications that demonstrate technical competency.
• Meet any additional requirements specified by the issuing authority.

Technical Requirements

Bidders are required to possess the necessary technical capabilities, including:

• Expertise in maintenance and servicing of BEML cabin air conditioners.
• Availability of skilled technicians with relevant training and experience.
• Access to genuine spare parts and components.
• Compliance with all applicable safety and environmental regulations.

Financial Requirements

Bidders must demonstrate financial stability by providing:

• Recent financial statements.
• Evidence of previous contracts with similar scopes, showcasing capability and reliability in fulfilling service agreements.
• A pricing structure that outlines service cost, including any additional charges for emergency repairs or replacement parts.

Document Submission Details

Interested parties must submit the requisite documentation electronically through the designated portal. The submission should include:

• Completed tender application form.
• Required certificates and financial documents.
• A detailed technical proposal that outlines the proposed service plan.

Special Provisions

This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation from these sectors. Specifically, MSEs may receive certain benefits that facilitate their involvement in government tenders.

Evaluation Process

The bid evaluation will be conducted based on criteria including:

• Compliance with technical specifications.
• Pricing structure.
• Past performance and experience of the bidder.
• Responsiveness to the tender requirements.

Delivery Locations

Services will be delivered at designated locations within Mine I IA and II, as specified by the authority. All logistical considerations must be factored into the bid proposals.

Contact Information

For any inquiries regarding the tender, interested bidders should refer to the contact details available on the official tender portal.

This tender invites qualified and experienced service providers to submit their bids for the maintenance and servicing of the cabin air conditioners to bolster operational efficiency in mining activities. Proposals should reflect adherence to quality standards and compliance with industry regulations while being cost-effective.