NLC TAMIL NADU POWER Limited Tender by Nlc Tamil Nadu Power Limited (GEM/2025/B/6026217)
Custom Bid for Services - Supply Installation Testing and Commissioning of Indoor LED video wall Vi
Tender Timeline
Tender Title: Custom Bid for Services - Supply Installation Testing and Commissioning of Indoor LED Video Wall
Tender Reference Number: GEM/2025/B/6026217
Issuing Authority/Department: NLC TAMIL NADU POWER Limited, Ministry of Coal
Scope of Work and Objectives
This tender seeks bids for the supply installation testing and commissioning of an Indoor LED video wall along with video codec end points, audiovisual equipment, and other necessary accessories. The project aims to establish a fully functional Video Conference Hall and Auditorium at the AO Building of NLC Tamil Nadu Power Limited. The successful bidder will be responsible for providing all necessary components, installation services, and technical specifications to ensure a high-quality performance of the LED video wall.
Eligibility Criteria
Bidders must meet specific eligibility criteria, including being a registered entity with proven experience in similar projects. The qualifications expected include:
- A valid registration with relevant authorities
- Proven track record of executing projects of similar scale and complexity within the audiovisual sector
- Financial capability to undertake the project
Technical Requirements
Bidders should adhere to stringent technical specifications that encompass:
- Compliance with electrical and safety standards
- Specifications of LED video wall including pixel pitch, brightness levels, and viewing angles
- Integration of video codec end points and AV equipment to ensure seamless operation
- Necessary software solutions for operational management of the audiovisual system
Financial Requirements
Bidders are expected to submit a comprehensive financial proposal that includes costs associated with:
- Supply of equipment
- Installation and testing services
- Maintenance and technical support over defined periods
- Any additional charges or contingencies
Document Submission Details
Proposals should be submitted in accordance with the instructions provided in the tender documents. All necessary documentation must be compiled, including the technical and financial bids, and submitted before the designated deadline. Specific formats for submission will be detailed in the official tender documents.
Special Provisions
This tender includes incentives for Micro, Small and Medium Enterprises (MSEs) and provisions for startups. These provisions enhance opportunities for eligible bidders to participate actively in the tender process.
Evaluation Process
The evaluation process will consider both technical and financial aspects of the bids submitted. A two-stage evaluation is expected where the technical proposals are assessed first, followed by the financial bids of those who meet the technical requirements.
Delivery Locations
All goods and services provided under this tender may be delivered to the designated site at AO Building, NLC Tamil Nadu Power Limited, with specific locations and requirements outlined in the tender documents.
Contact Information
Bidders are encouraged to refer to the official tender documents for any queries or further information, as specific contact details for the issuing authority are included within.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant industry experience, and demonstrating financial stability. Bidders must showcase previous projects that align with the scope of work defined in the tender to establish their capability to deliver the required services effectively. Compliance with technical standards and specifications is also a critical factor in meeting eligibility criteria.
Bidders must provide necessary certificates, including business registration documentation, financial statements attesting their ability to execute the project, and compliance certifications related to technical specifications. Additionally, quality certifications concerning the machinery and equipment to be supplied may enhance the bid’s credibility.
The payment structure typically includes an initial earnest money deposit (EMD) followed by milestone payments based on project progress and completion stages. A setup for performance security may also be required to ensure project deliverables are met as outlined in the bid.
The evaluation and selection process will be methodical, where submitted proposals undergo detailed scrutiny. Initially, technical specifications will be assessed to ensure compliance with the project requirements, followed by a financial evaluation of bids from technically qualified participants.
MSEs are given preferential treatment in terms of evaluation criteria and may have access to reduced financial security requirements. These provisions aim to bolster participation from smaller companies, promoting equal opportunities in responding to government tenders while also aligning with the ‘Make in India’ initiative and local procurement rules.
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