Tender Title: ANALYSER SYSTEMS
Tender Reference Number: GEM/2025/B/6172213
Issuing Authority: NUMALIGARH REFINERY Limited
Department: Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The primary objective of this tender is to procure Analyser Systems that will significantly enhance operational efficiency and performance metrics at the refinery. This includes the supply and installation of various analysers critical for process monitoring and control.
The scope entails:
- Provision of MR ITEM SR.NO. 01.0001 to MR ITEM SR.NO. 10.0003 as specified in the Bill of Quantities (BoQ).
- Comprehensive delivery, installation, testing, and commissioning of the systems in accordance with defined specifications.
- Comprehensive technical support and maintenance services post-installation.
Eligibility Criteria
Interested bidders must meet the following eligibility criteria:
- Possession of relevant industry certifications and licenses.
- Documentation proving experience in supply and installation of analytical systems in industrial environments.
- A valid registration under applicable government procurement regulations.
- Compliance with the technical specifications as outlined in BoQ.
Technical Requirements
Technical compliance is paramount, therefore, bidders must provide detailed specifications and necessary documents demonstrating adherence to quality standards applicable in the oil and gas sector. Bidders are required to deliver the analyser systems as per the latest industry standards and ensure compatibility with existing operational frameworks.
Financial Requirements
Bidders must provide a comprehensive financial submission detailing:
- Earnest Money Deposit (EMD) specifics alongside financial capacity proofs.
- Pricing details offering a breakdown of costs per item listed in the BoQ.
- Proof of ability to sustain performance security as per the norms set forth by NUMALIGARH REFINERY Limited.
Document Submission Details
All proposals must be duly submitted through the defined electronic platform pertinent to this tender. Bidders need to ensure that they submit all required documents including technical and financial bids in prescribed formats to ensure compliance with NUMALIGARH REFINERY's requirements.
Special Provisions
There are specific provisions in place to encourage participation from Micro, Small, and Medium Enterprises (MSEs). This may include relaxation of certain eligibility criteria and a preferential evaluation process. Startups with innovative solutions in the field of analyser systems are also invited to submit their bids under special initiatives designed to promote entrepreneurship.
Evaluation Process
The evaluation process will be based on:
- Compliance with technical specifications.
- Financial bid comparisons.
- Overall capability and past performance of detailed profiles.
Bidders can expect structured feedback during the evaluation phase to ensure transparency and fairness.
Delivery Locations
The intended delivery locations will primarily be at the NUMALIGARH REFINERY site, but bidders should also consider transport logistics to other operational areas defined during contract finalization.
Contact Information
For further clarifications related to the tender, bidders can refer to the official NUMALIGARH REFINERY channels. It’s advisable to refer to the official tender platform for direct assistance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant industry certifications, and demonstrable experience in the supply and installation of analyser systems. Bidders must also comply with the technical specifications as outlined in the tender documentation. Evidence of operational capabilities, alongside a valid registration with government procurement authorities, is mandatory for participation.
Bidders must present technical specifications that align with industry standards for analyser systems as stipulated in the Bill of Quantities (BoQ). These specifications should detail the operational capabilities, performance metrics, and compatibility with existing refinery systems. Quality standards should also reflect international practices applicable to the oil and gas sector.
The Earnest Money Deposit (EMD) is required as a security measure to ensure commitment from the bidders. Details concerning the amount, acceptable payment methods, and submission process must be thoroughly followed as per NUMALIGARH REFINERY Limited’s guidelines. It is essential to include this information in the financial proposal to avoid disqualification.
Bids must be submitted electronically through the designated platform for this tender. This includes uploading the necessary documentation in prescribed formats, ensuring compliance with submission guidelines. It is important to verify that all technical and financial bids are complete prior to submission to facilitate an effective review process.
MSEs will benefit from specific provisions designed to enhance accessibility and participation in this tender. This encompasses potential relaxation of certain eligibility criteria, preferential consideration during evaluation, and opportunities that promote local procurement initiatives as set forth by the Ministry of Petroleum and Natural Gas.
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