Tender Title: Supply and Installation of Hot Air Oven for Laboratory
Reference Number: GEM/2025/B/6171296
Issuing Authority: OIL INDIA Limited
Department: Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The purpose of this tender is to solicit bids for the supply and installation of hot air ovens for laboratory use. The selected vendor will be responsible for the complete setup and calibration of the ovens to meet the laboratory's specifications, ensuring they operate efficiently and effectively within the designated environment. The objectives include the delivery of high-quality ovens that adhere to specified technical and operational standards, thereby enhancing the laboratory's capabilities.
Eligibility Criteria
Bidders must fulfill the following eligibility requirements:
- Registration as a legal entity.
- Compliance with all local and national regulations related to the supply and installation of laboratory equipment.
- Prior experience in similar types of contracts is advantageous.
Technical Requirements
The hot air ovens supplied must meet the following specifications:
- Temperature range suitable for a wide variety of laboratory applications.
- Energy-efficient designs to minimize operating costs.
- Safety features compliant with industry standards.
- Durable construction to withstand laboratory conditions.
Financial Requirements
Vendors must provide a complete financial proposal detailing the pricing for the ovens and installation services. All financial transactions must adhere to the guidelines set forth by OIL INDIA Limited. A complete breakdown of costs, including any additional fees or charges, must be submitted for evaluation.
Document Submission Details
Bidders must submit their proposals in a single packet, including:
- Technical and financial documents.
- Relevant certificates showcasing compliance with industry standards.
- Company profile highlighting experience and capabilities.
Special Provisions
This tender promotes opportunities for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation to enhance local competition and innovation. Proposals from MSEs will be prioritized based on stipulations outlined in national policies.
Evaluation Process
The evaluation of the submitted documents will follow a dual-phase approach. Initially, the technical submissions will be assessed to ensure compliance with the specified criteria, followed by the evaluation of the financial proposals from technically qualified bidders. A comparative assessment will be conducted to identify the best value for money.
Delivery Locations
The successful bidder will be responsible for the delivery of the hot air ovens to designated locations as specified by OIL INDIA Limited. Detailed logistical arrangements will need to be addressed within the proposal submission.
Contact Information
Complete contact information for inquiries will be provided on the official tender information page. Bidders are advised to utilize that resource for any clarity or additional questions regarding the tender.
Additional Information
It is essential for bidders to align their proposals with national Make in India policies to encourage local production and procurement. Compliance with these guidelines will be assessed during the evaluation process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with compliance to local and national regulations regarding laboratory equipment supply. Prior experience with similar contracts is beneficial, showcasing capability and reliability as a vendor.
The technical specifications for the hot air ovens require a specific temperature range suitable for diverse laboratory functions. Additionally, energy efficiency, safety features, and durability are essential components in alignment with industry standards, ensuring optimal performance in laboratory settings.
Details regarding the Earnest Money Deposit (EMD) will be outlined in the tender documents. Vendors should be prepared to submit the EMD alongside their proposals to demonstrate commitment. The required amounts and submission procedures will be specified to facilitate compliance.
Bids must be submitted as a single packet, combining both technical and financial documents. Accepted formats for submission typically include PDF and other standard digital file types. Ensure compliance with the submission guidelines as detailed in the tender documents.
The tender offers specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation through special provisions that may include relaxed compliance requirements and financial incentives. This initiative aims to bolster local businesses and innovation within the supply chain.
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