Panchayat and Rural Development Department Madhya Pradesh Tender by Zila Panchayat Bhopal (GEM/2025/B/6132526)
Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook,Scanner (V2),Multifuncti
Tender Timeline
Title: Supply and Installation of Entry and Mid Level Computers and Equipment
Reference Number: GEM/2025/B/6132526
Issuing Authority
This tender is issued by the Panchayat and Rural Development Department Madhya Pradesh, focusing on the procurement of essential IT equipment to enhance operations in rural areas.
Scope of Work and Objectives
The purpose of this tender is to acquire 16 units of Entry and Mid Level Desktop Computers, Laptops, Scanners, and Multifunction Machines (MFM). The equipment will be used in various local governance bodies to boost administrative efficiency and improve digital connectivity in rural regions.
Eligibility Criteria
Bidder eligibility is critical for ensuring quality and reliability. Eligible bidders include:
- Registered entities that are legally operating in India.
- Vendors possessing proven experience in supplying similar equipment.
- Vendors with valid GST registration and no history of blacklisting by any government agency.
Technical Requirements
The technical specifications for the equipment include but are not limited to:
- Desktop Computers with minimum 8GB RAM and Intel i5 processors.
- Laptops conforming to similar specifications for portability and performance.
- Scanners and Multinational Machines should adhere to all current technological standards, ensuring compatibility with existing infrastructure.
Financial Requirements
Bidders must provide all financial documents, including:
- Comprehensive company balance sheets for the last two financial years.
- Proof of financial stability, such as revenue contracts, to validate the bidder's capability to fulfill the contract.
Document Submission Details
All bids must be submitted electronically through the mandated government portal. Required documents include:
- Technical proposal detailing compliance with specifications.
- Financial proposal outlining costs associated with equipment supply and installation.
- All eligibility and technical documentation as specified.
Special Provisions
Special considerations will be given to Micro, Small, and Medium Enterprises (MSEs) as well as startups. These firms may receive financial benefits and should indicate their status in the submitted documentation.
Evaluation Process
Bids will be evaluated based on comprehensive criteria, including:
- Technical compliance with specifications.
- Cost-effectiveness and overall pricing.
- Delivery timelines and service commitments.
Delivery Locations
Successful bidders will be required to deliver equipment to designated rural local governance offices within Madhya Pradesh. Exact locations will be revealed upon successful bid award.
Contact Information
For further inquiries regarding this tender, please refer to the official procurement portal or contact the Panchayat and Rural Development Department directly for guidance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid GST registration, and having prior experience in supplying similar equipment to government or institutional clients. Bidders must also not have any blacklisting history with any government authority.
Required certificates include valid GST registration, company registration documents, and quality assurance certifications that demonstrate conformity with technical specifications for IT equipment. It is also advisable to include any licenses mandated for operating in the IT procurement space.
To participate in the tender, vendors must complete the registration process on the official government procurement portal, providing necessary details for verification, including company name, address, and banking information. Submission of required documents and proofs will be part of the registration process, ensuring eligibility.
The accepted document formats for tender submission typically include PDF, DOCX, and XLSX for text and spreadsheet documents. The tender submission portal will specify constraints regarding file sizes and document types; adhere to these guidelines to ensure acceptance.
Payment terms typically involve a percentage upfront payment upon signing the contract followed by subsequent payments tied to project milestones. Additionally, a performance security in the form of a bank guarantee or fixed deposit may be required, often amounting to 5-10% of the total contract value, ensuring compliance with contractual obligations.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders