Tender Title: High Mast Lighting Octagonal Tower with Solar Based LED Street Light

Reference Number: GEM/2025/B/6187497

Issuing Authority

The tender is issued by the Panchayat and Rural Development Department West Bengal. This department is dedicated to enhancing rural infrastructure and supporting sustainable development projects within the state.

Scope of Work and Objectives

The primary objective of this tender is to procure High Mast Lighting Octagonal Towers equipped with Solar Based LED Street Lights. The total quantity required is 281 units. This project aims to enhance public safety, improve nighttime visibility in rural areas, and promote the use of renewable energy through eco-friendly lighting solutions. Successful bidders must demonstrate the ability to provide high-quality products that meet or exceed specified technical requirements while adhering to sustainable practices.

Eligibility Criteria

To qualify for participation in this tender, bidders must be registered entities compliant with local regulations. They should possess relevant experience in supplying similar lighting solutions and demonstrate financial stability. Furthermore, bidders must provide documentation and certifications confirming their eligibility, including but not limited to:

• Valid business registration certificate
• Previous project completion certificates
• Financial statements for the last three years

Technical Requirements

The technical specifications for the High Mast Lighting systems include:

• Effective height of the mast and light distribution specifications
• Energy efficiency ratings for solar panels and LED lights
• Compliance with applicable standards for street lighting
• Durability against weather conditions and corrosion

Bidders must ensure that all components of the lighting system meet these specifications to guarantee optimal performance.

Financial Requirements

Participants must submit a proposal that includes a detailed financial breakdown. This should cover the costs associated with equipment, installation, and maintenance. Additionally, bidders are required to secure an Earnest Money Deposit (EMD) as part of their submission, the specifics of which will be outlined in the tender documentation.

Document Submission Details

All tenders must be submitted electronically via the designated tender portal. Bidders are encouraged to ensure that all documents are complete and correspond to the requirements outlined, including:

• Technical documents
• Financial proposals
• Certificates of eligibility

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender. There may be provisions aimed at supporting MSE participation, such as waiver of certain fees and facilitations in the evaluation process. It is critical for these entities to highlight their status in documentation submitted.

Evaluation Process

Tenders will be evaluated based on pre-defined criteria which include:

• Compliance with technical requirements
• Financial viability of the bid
• Previous experience and performance in similar projects

A weighted scoring system may be employed to rank bids objectively, prioritizing quality and cost-effectiveness.

Delivery Locations

The installations will take place in designated rural areas across West Bengal as directed by the issuing authority. Bidders must account for logistics and coordination with local governments during the proposal stage.

Contact Information

For inquiries regarding this tender, potential bidders may reach out to the Panchayat and Rural Development Department West Bengal through the official communication channels provided in the tender announcement.

This tender presents an excellent opportunity for bidders to engage in a vital component of rural infrastructure development. Interested parties are encouraged to prepare their submissions carefully and in alignment with all outlined requirements.