Tender Title: High Mast Lighting Octagonal Tower with Solar Based LED Street Light
Reference Number: GEM/2025/B/6171400
Issuing Authority/Department: Panchayat Raj Department Bihar
The High Mast Lighting Octagonal Tower with Solar Based LED Street Light tender is aimed at enhancing public illumination through the installation of high mast lighting systems, which primarily utilize solar energy for operation. This initiative falls under the broader objective of promoting sustainable energy usage and improving urban infrastructure. The focus of this tender is to procure four units of high mast lighting octagonal towers equipped with solar-based LED street lights, which will provide energy-efficient lighting solutions in public spaces.
Scope of Work and Objectives
The contract will involve the supply, installation, and maintenance of high mast lighting systems designed to provide optimal lighting coverage. Bidders will be required to meet specified technical requirements and objectives that align with the project’s vision of promoting eco-friendly solutions. The successful bidder will demonstrate the capability to integrate these lighting solutions efficiently within the existing infrastructure while ensuring compliance with the regulatory standards set forth by the Panchayat Raj Department.
Eligibility Criteria
Eligible bidders for this tender must be legally registered entities with the capability to deliver projects of this nature. Preferably, companies with previous experience in similar installations will be prioritized. Details regarding the registration and necessary documentation must be presented along with the bid submission.
Technical Requirements
Bids must satisfy specific technical requirements, which include but are not limited to:
- Compliance with solar lighting and electrical standards.
- Provision of desired illumination levels as specified in the tender documentation.
- Durability and reliability of materials used in both the mast and light fixtures.
Financial Requirements
Bidders should be prepared to submit financial details ensuring the ability to undertake the project financially. This includes a breakdown of initial costs, maintenance provisions, and any potential additional expenses associated with the installation and operation of the solar lighting systems.
Document Submission Details
All bids must be submitted in accordance with the structured submission guidelines issued by the Panchayat Raj Department. The required documents include a cover letter, eligibility proof, financial statements, technical specifications, and other necessary compliance documentation.
Special Provisions
The tender has provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions encourage participation from smaller entities and provide a framework that supports their operational expansion and engagement in governmental projects.
Evaluation Process
The evaluation of bids will follow a structured process focused on both technical qualifications and financial viability. Each submission will be assessed based on the ability to meet the project’s specifications, the innovation presented in the proposal, and the overall cost-effectiveness. The selected contractor will be required to fulfill all contractual obligations efficiently and in accordance with predetermined timelines.
Delivery Locations
The delivered high mast lighting systems are expected to be installed at designated public areas across various locations as specified in the tender details. Locations will be confirmed upon award of the contract.
Contact Information
For further inquiries, interested bidders may need to refer to the official communication channels established by the Panchayat Raj Department. Specific contact details are typically provided in tender announcements.
Successful participation in this tender not only involves adherence to stringent requirements but also opens doors for bidders to contribute positively towards sustainable urban development through innovative lighting solutions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, along with prior experience in similar projects in the solar and public lighting domain. Bidders must present credentials that confirm their capacity to handle technical and financial aspects of the tender.
Bidders are required to comply with technical specifications that ensure adherence to solar energy standards, material durability, and optimal illumination. Compliance with local and national quality standards, such as those set by relevant authorities, is essential for all proposed solutions.
The Earnest Money Deposit (EMD) requirements will be detailed in the tender documents. Bidders should prepare to submit the EMD in accordance with the guidelines laid out, which serves as a commitment to execute the contract upon winning the bid.
Payment terms will typically include structured payments based on milestones achieved throughout the project execution. Bidders must review the specific payment guidelines dictated by the Panchayat Raj Department to understand the expectations for payment release.
Yes, the tender process includes specific provisions for Micro, Small, and Medium Enterprises (MSEs) to promote their participation. This not only allows MSEs to compete fairly but also enhances their opportunities to engage in government projects and supports their growth and sustainability initiatives.
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